- Full Time
- San Francisco, California
Wilson Elser - Business & Legal Professionals at a glance
Wilson Elser - Business & Legal Professionals
At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal’s survey of the nation’s largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Admin Assistant position in our San Francisco Office.
This position is on-site in our San Francisco office 5-days per week.
The Position
We are seeking an Administrative Assistant to provide administrative assistance to our Office Administrator within a fast-paced law firm environment.
Key Responsibilities:
- Provide administrative support to the Office Administrator and assist with daily office operations.
- Manage calendars, prepare correspondence, reports, presentations, and other business documents.
- Draft, prepare, and distribute meeting agendas and related materials.
- Assist with employee communications and reminders.
- Assist with basic financial and administrative processes, vendor invoices, expense reports, and other administrative paperwork.
- Assist with the preparation of onboarding documentation for new employees.
- Assist with scheduling and coordination of new attorneys’ photo sessions and coordination.
- Assist with coordination of Coordinate meetings, conferences, and training sessions office events, including scheduling and room reservations.
- Help organize firm office events, training sessions, and employee engagement activities.
- Assist with file inventory and comply with file storage processes.
- Serve as backup support for other general administrative duties and provide cross-functional support as needed.
Qualifications
- Must have a high school diploma
- Strong computer and keyboarding skills with proficiency in MS Office Suite and document management systems
- Attention to detail and organizational skills are critical
- Clear and effective communication skills, both orally and in writing
- Must be able to multitask and successfully manage a variety of demands daily
- Must be able to work independently and be proactive
- Good problem-solving, planning, confidentiality, and time management skills are important
- Ability to work well in a team environment
Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.
A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
Why Should You Apply?
- Benefits: Outstanding benefits package, including 401k match and generous PTO plan
- Career Growth: Ample opportunities for professional development and advancement
- Employee Perks: Access to corporate discount plans and other benefits
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm’s policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.
Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.
California Residents may review our CCPA notice for applicants and employees here.
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To apply for this job please visit job-boards.greenhouse.io.
Terms used in this posting
- 401k
- A retirement savings plan offered by U.S. employers, often with the company matching a portion of what you contribute.
- PTO
- Paid Time Off — vacation, personal, or sick days you can take while still being paid.
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What people say about Wilson Elser - Business & Legal Professionals
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Working in San Francisco, California
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San Francisco, officially the City and County of San Francisco, is the fourth-most populous city in California and the 17th-most populous in the United States, with a population of 826,079 in 2025. Among U.S. cities with a population of 200,000 or more, San Francisco is ranked first by per capita income, second by population density, and sixth by aggregate income as of 2024. Some 4.6 million residents live in the city's metropolitan statistical area, which is the 13th-largest in the United States. Around 9.2 million live in the San Jose–San Francisco–Oakland combined statistical area, the fift
California is a U.S. state in the Western United States that lies on the Pacific Coast. It borders Oregon to the north, and Nevada and Arizona to the east; it also shares an international border with the Mexican state of Baja California to the south. With over 39 million residents across an area of 163,696 square miles (423,970 km2), it is the largest U.S. state by population and third-largest by
🇺🇸 Relocation safety for US: Exercise Normal Caution — via Warnely, CC BY 4.0
National unemployment rate in US: 4.2% — via World Bank
Recent seismic activity: 2 earthquakes (M4.5+) within 200km in the last 6 months — largest M5.6 near 11 km N of Redwood Valley, CA. via USGS
- Elevation 38m (125 ft)
Source: Wikipedia (state)
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Accommodations: if you need a workplace accommodation to apply for or perform this job, see ADA.gov or EEOC.gov for guidance on your rights and how to request one.
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