Records & Document Control Specialist

Join Maximus as a Records & Document Control Specialist in Omaha, Douglas County. This full-time position plays a vital role in maintaining organizational efficiency and data integrity across our operations.

What This Role Involves

As a Records & Document Control Specialist at Maximus, you'll be responsible for the systematic organization, management, and oversight of company records and documents. You'll support daily business operations by ensuring accurate information flow, coordinating essential meetings, and maintaining the confidentiality and security of sensitive materials. This role requires attention to detail, strong organizational skills, and a commitment to supporting both leadership and staff across departments.

Responsibilities

• Prepare and distribute weekly internal reports on records and document management activities
• Execute accurate and timely data entry across company systems and databases
• Coordinate and schedule meetings for leadership and staff, managing logistics and availability
• Attend meetings, document discussions, and prepare comprehensive meeting minutes
• Maintain comprehensive knowledge of departmental and company practices, policies, and procedures
• Apply sound judgment in handling confidential and sensitive information
• Support new employee onboarding by organizing and preparing necessary documentation
• Collaborate with leadership and team members to ensure smooth information access and workflow

Skills & Qualifications

• Proficiency in data entry and records management systems
• Strong organizational and time-management abilities
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Demonstrated attention to detail and accuracy in documentation
• Flexibility to support various departments and adapt to changing priorities
• Familiarity with office software and business communication tools

About Maximus

Maximus is seeking experienced professionals for our Omaha office. We value accuracy, confidentiality, and operational excellence, and we're committed to supporting our team members' professional development and success.

Applying for This Role

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.