NightOwl Consulting
The Marketing Operator & Program Coordinator is responsible for translating the VP of Marketing’s strategic direction into structured, executable programs across all marketing pillars. This role builds and maintains the operational systems, cadence, and governance required to ensure cross-functional marketing initiatives are delivered on time, within scope, and with clearly defined ownership and acceptance criteria.
This position serves as the operational driver for major marketing initiatives including CRM rollout, website rebuild, marketing automation, corporate communications, and events. The role proactively identifies risks, enforces execution standards, manages intake and prioritization, and ensures documentation and visibility across active programs.
Success in this role is measured by reduced executive involvement in day-to-day operational follow-up, proactive risk identification, consistent on-time delivery, and high documentation coverage across marketing programs.
Key Responsibilities
- Translate strategic direction from the VP into defined epics, milestones, timelines, and acceptance criteria.
- Architect, administer, and maintain ClickUp as the operating system for the Marketing organization, including dashboards, automations, templates, and governance standards.
- Run the marketing operating cadence, including planning sessions, stand-ups, risk reviews, dependency reviews, and retrospectives.
- Enforce intake processes and scope discipline; escalate bypasses or unsanctioned work within established timelines.
- Proactively identify risks, blockers, and dependencies; document context and provide recommended next steps during escalations.
- Hold cross-functional owners accountable to documented commitments with professionalism and consistency.
- Drive cross-team delivery for CRM rollout, website rebuild, marketing automation, corporate communications, and major events.
- Maintain decision logs, risk logs, documentation standards, briefs, and program runbooks.
- Develop and maintain resource and capacity planning views, including RACI documentation and workload rebalancing recommendations.
- Coordinate with external vendors regarding deliverables, timelines, acceptance criteria, and performance tracking.
- Communicate clearly, professionally, and promptly via phone and email with internal staff, clients, and external partners.
- Work in a proactive manner and adapt to changing priorities; independently recognize and escalate issues to prevent delays.
- Consistently perform all duties in a high-volume, deadline-driven environment while working both independently and collaborating effectively with team members.
Skills, Knowledge and Expertise
- Required education: Bachelor’s degree in Business, Marketing, Communications, or related field; or equivalent experience.
- Required/Preferred license or certifications: ClickUp Certification (required within 60 days if not already certified).
- Five to eight+ years’ program or project management experience in a marketing or marketing-adjacent environment.
- Proven experience building and operating execution systems, not solely coordinating task completion.
- Demonstrated experience delivering complex initiatives such as CRM rollouts, website rebuilds, marketing automation programs, corporate communications, or major events.
- Proficiency in Microsoft Office: Word, Excel, Outlook, Collaborative Messaging (Teams).
- Other software platform experience: ClickUp (advanced administration), CRM platforms (e.g., Salesforce/Jungo, Total Expert), marketing automation platforms (e.g., Act-On), and related MarTech tools preferred.
- Proven experience in complex problem-solving and analytical skills, including tracking cycle time, throughput, and performance metrics.
- Proven ability to work independently and in cross-functional team settings.
- Proven experience with detail-oriented, organized work and the ability to prioritize effectively in deadline-driven environments.
- Demonstrated ability to communicate clearly and professionally in written and verbal formats, including executive-level status reporting and escalation.
- Proven dependability, self-motivation, accountability mindset, and adaptability in evolving operational environments.
Benefits
- Above market salary
- HMO on Day 1 for principal and two dependents
- Government-mandated benefits
- Performance-based Incentives
- Quarterly Company Events
- 1,000 PHP De Minimis
- Equipment and software provided
To apply for this job please visit himalayas.app.
Working in United States
The United States of America (USA), also known as the United States (U.S.) or America, is a country primarily located in North America. It is a federal republic consisting of 50 states and a federal capital district, Washington, D.C. The 48 contiguous states border Canada to the north and Mexico to the south, with the semi-exclave of Alaska in the northwest and the archipelago of Hawaii in the Pacific Ocean. The United States also asserts sovereignty over five major island territories and various uninhabited islands in Oceania and the Caribbean. It is a megadiverse country, with the world's th
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