Military, Veterans and Diverse Job Seekers
Job Title: Virtual Office Manager (Administrative Assistant)
International Business Times seeks Administrative Assistant to handle front-desk receptionist duties and other administrative works virtually with the option of doing the same in our New York office later.
Essential Duties and Responsibilities
- Assist with scheduling for executives and other staff as necessary. Familiarity with Google Calendar a must
- Assist finance director with reports, collecting data, etc
- Manage and post job-ads across internal and external platforms
- Serve as the primary point of contact and manage relationships with building management and vendors to ensure a clean and efficiently operating office; oversee and coordinate office maintenance for facility issues, repairs, cleanings, and improvements.
- Negotiate and manage vendor contracts; maintain office budget and process invoices and expenses.
- Liaise with vendors for copiers, telephony, etc. troubleshooting.
- Troubleshoots utility inquiries from NY sites i.e. Verizon, Con Ed, etc.
- Other assigned duties as requested.
Qualifications:
- Must have experience with coordinating calendars and high-level meetings (Google Calendar) across time zones
- Must have excellent verbal and written communication skills, be detail orientated with the ability to prioritize multiple requests and deadlines.
- Team player with a high level of discretion and superb decision-making ability.
- Must be a flexible, detail oriented, thorough, self-starter with the ability to multi-task, anticipate,
- Must be comfortable using a host of digital tools, such as Excel, Google Docs, etc
Originally posted on Himalayas
To apply for this job please visit himalayas.app.
Working in United States
The United States of America (USA), also known as the United States (U.S.) or America, is a country primarily located in North America. It is a federal republic consisting of 50 states and a federal capital district, Washington, D.C. The 48 contiguous states border Canada to the north and Mexico to the south, with the semi-exclave of Alaska in the northwest and the archipelago of Hawaii in the Pacific Ocean. The United States also asserts sovereignty over five major island territories and various uninhabited islands in Oceania and the Caribbean. It is a megadiverse country, with the world's th
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