Sr. Payroll Specialist

Joseph J. Albanese is hiring a Senior Payroll Specialist to lead payroll administration for their Santa Clara, Santa Clara County office. This full-time position manages end-to-end payroll processing for union and non-union workforces across multiple states, reporting directly to the Payroll Supervisor and serving as a key member of the payroll operations team.

About the Role

The Sr. Payroll Specialist takes ownership of accurate, compliant, and timely payroll execution for a diverse workforce. You'll navigate complex union agreements, multi-jurisdictional tax requirements, and varying compensation structures while maintaining the precision and confidentiality this role demands. Your work directly impacts employee satisfaction and organizational compliance.

What You'll Do

• Execute multistate payroll processing for unionized and non-unionized employees, ensuring accuracy and timeliness
• Verify all wage calculations, deductions, garnishments, and tax withholdings before pay runs
• Administer union agreement compliance, including wage rates, benefit allocations, and reporting requirements
• Maintain adherence to federal, state, and local tax laws, wage regulations, and employment standards
• Prepare payroll tax returns, regulatory filings, and audit-ready documentation
• Reconcile payroll accounts and investigate discrepancies with attention to detail
• Partner with HR, finance, and operations teams to resolve employee pay questions and system issues
• Support payroll system integrity and contribute to process improvements

What We're Looking For

• Demonstrated experience in senior payroll processing or payroll administration roles
• Deep knowledge of multistate payroll processing and federal, state, and local compliance requirements
• Proven expertise managing unionized workforces and union agreement administration
• Strong proficiency with payroll software platforms and advanced Excel skills
• Exceptional attention to detail and ability to manage competing deadlines
• Clear communication and collaborative problem-solving abilities
• High standards for accuracy, confidentiality, and professional integrity

About Joseph J. Albanese

Joseph J. Albanese delivers trusted operational and administrative services to organizations throughout the region. The Santa Clara team specializes in delivering reliable, compliant workforce management solutions backed by experienced professionals.

How to Apply

Interested in this Senior Payroll Specialist opportunity? Apply now through this listing to join the team at Joseph J. Albanese in Santa Clara.