(Senior) Payroll Specialist

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Occupation tasks (O*NET)

Public-domain labor data — prepare examples for 2–3 of these.

• Administer employee insurance, pension, and savings plans, working with insurance brokers and plan carriers.
• Ensure company compliance with federal and state laws, including reporting requirements.
• Research employee benefit and health and safety practices, and recommend changes or modifications to existing policies.
• Advise managers and employees on state and federal employment regulations, collective agreements, benefit and compensation policies, personnel procedures, and classification programs.
• Plan and develop curricula and materials for training programs and conduct training.
• Assist in preparing and maintaining personnel records and handbooks.
• Develop and administer compensation programs, such as merit or incentive pay.
• Evaluate job positions, determining classification, exempt or non-exempt status, and salary.

O*NET source

Role overview (listing rewrite)

Westwing invites applications for a (Senior) Payroll Specialist (m/f/d) position at the Warsaw Office, where you will manage full-time payroll operations that keep employee compensation accurate and compliant. About the Role As a (Senior) Payroll Specialist (m/f/d) based at the Warsaw Office, you will serve as the key contact for end-to-end payroll delivery within Westwing. This full-time role centres on precision, confidentiality and clear communication so that every payment cycle runs smoothly and employees receive reliable support. You will partner daily with colleagues across people and finance functions while upholding all legal and internal standards. The position offers the chance to apply senior-level judgment on complex cases and continuous improvement of payroll workflows at the Warsaw Office. Core Duties Calculate, verify and process complete payroll runs, including salaries, bonuses, allowances and final settlements, within established deadlines Maintain accurate employee master data, time records, absences and deduction details in the payroll system Apply current tax, social-security and labour-law rules to each calculation and generate all required statutory submissions Produce payslips, payroll journals, reconciliations and management reports for internal stakeholders Respond promptly to payroll-related questions from staff and resolve discrepancies in a professional manner Support audits and internal control checks by preparing documentation and explaining calculations Identify recurring issues or process gaps and recommend practical enhancements to contribute to continuous improvement Skills & Qualifications Solid hands-on payroll experience, with demonstrated ability to handle a full payroll cycle independently; senior-level applicants should also show process-ownership expertise Strong command of payroll software and spreadsheet tools used for calculations and reporting Sound knowledge of payroll tax, social contributions and employment regulations relevant to a Warsaw Office setting High numerical accuracy, organised approach to deadlines and excellent attention to confidential detail Clear written and spoken communication skills for liaising with employees and cross-functional teams Analytical mindset that enables quick investigation and resolution of payroll variances Self-motivation and willingness to stay current with legislative updates that affect payroll administration About the Company Westwing is hiring for this role and offers a supportive team environment. Next Steps To apply, complete your application directly on this page, or you'll…

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Questions to ask them

• What does success look like in the first 90 days for this role?
• How is the team structured, and who would I work with most?
• What tools and systems does this role use daily?
• Is the work primarily based in Warsaw Office, hybrid, or fully remote?