Senior Executive Assistant

How to use this kit

Ground every answer in facts on this page and the original listing. We never invent Glassdoor-style reviews or salaries that are not in our data.

Interview prep

Prepare examples of triage when two executives need you at once, how you keep travel and expenses error-free, and how you draft clear responses to routine inquiries. Walk through tools you use for agendas, status tracking, and confidential document control.

Fit summary

Best match if you are organized, discreet, and steady on-site in El Segundo, and you enjoy high-trust support of senior leaders rather than remote-only admin work.

Day in the role

As Senior Executive Assistant at Circadiahealth in El Segundo, a typical day centers on protecting executives' time: managing schedules, booking travel, preparing memos, reports, and correspondence, routing calls, and coordinating office services such as records and routine departmental follow-ups.

Skills to emphasize

Prioritize calendar and travel mastery, polished business writing, and office coordination across records and budgets.

• Executive scheduling and travel logistics
• Document prep in word processing, spreadsheets, and presentations
• Correspondence handling and stakeholder routing

FAQ from this listing

Is this role remote?

The listing is for El Segundo and is not marked remote, so plan on local, on-site support.

What core duties define the job?

Schedule and travel management, document preparation, call handling, and coordinating office services for executives.

Where can I read the occupation standard?

See O*NET summary 43-6011.00 for Executive Assistants.

Occupation tasks (O*NET)

Public-domain labor data — prepare examples for 2–3 of these.

• Manage and maintain executives' schedules.
• Make travel arrangements for executives.
• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Greet visitors and determine whether they should be given access to specific individuals.

O*NET source

Role overview (listing rewrite)

Senior Executive Assistant at Circadiahealth in El Segundo, CA - Full Time, No Remote What This Role Involves You'll work closely with our CEO and Strategy & Ops lead to maximize the CEO's time allocation. Your role is to determine what warrants a spot on the calendar, delegate tasks, and prioritize urgent matters. You will be a proactive partner in a fast-paced environment, acting as a trusted extension of the CEO for interactions with the board, investors, customers, and team. Additionally, you'll develop EA processes, systems, and documentation that make executive support at Circadia repeatable and not dependent on personality. Your Responsibilities Owns and drives the calendar and complex meeting scheduling Coordinates end-to-end travel arrangements — flights, hotels, ground transportation, directions, etc. Manages internal and external communications for the CEO Acts as a navigator of the company by knowing who to reach out to for everything Becomes the go-to person for urgent matters and ensures timely resolution What You Bring You bring excellent organizational skills, a proactive attitude, and the ability to handle high-volume tasks efficiently. A background in executive support or similar roles is preferred. Strong communication, problem-solving, and multitasking abilities are essential. Experience with enterprise-level software and tools is beneficial. More About Circadiahealth Circadia Health is a growth-stage healthcare AI company dedicated to preventing avoidable hospitalizations and transforming senior-care operations. Our Circadia Intelligence Platform combines contactless sensing, predictive models, and enterprise integrations for advanced patient monitoring and care coordination. We currently serve 40,000+ post-acute patients daily across skilled-nursing, home-health, and home-care networks. Backed by leading healthcare and AI investors, we are headquartered in El Segundo, CA. Next Steps To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.

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Questions to ask them

• What does success look like in the first 90 days for this role?
• How is the team structured, and who would I work with most?
• What tools and systems does this role use daily?
• Is the work primarily based in El Segundo, hybrid, or fully remote?