Operations Coordinator

Everyone says they want to change the world. We’re looking for people who actually will. 

ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our career site to view our Statement of Faith and Doctrinal Distinctives.

Operations Coordinator

ADF International is looking for a highly organized Operations Coordinator to join us full-time. As Operations Coordinator, you are a vital part of the ADF International team in Washington, DC. In this role, you will report to the Director of Operations and will be responsible for the successful completion of various tasks relating to internal processes, strategic initiatives, and events. This role includes coordination of cross-team efforts, conveyance of critical information (internally and externally) and coordination of the UN and Americas Advocacy team’s operations, procedures, and resources. You will also be available to support the Communications team as needed in Washington, DC.

Your Essential Responsibilities:

• Provide operational support for UN and Americas Advocacy Team Members, and the Director of Operations:
  • Prepare and coordinate domestic and international travel.
  • Process expense reports and prepare/submit invoices for Team Members and vendors.
  • Oversee creation and maintenance I-Reliance files.
  • Assist in maintaining accurate contact lists in I-Reliance.
  • Oversee Team Members’ schedules and calendars to ensure meetings are arranged and scheduling conflicts are resolved.
  • Coordinate internal and external meetings for Team Members, including location, invitations, and catering if needed.
  • Communicate with allied organizations, and allied attorneys as directed.
  • Process attorneys’ bar association renewals and CLE requirements.
  • Proofread and edit drafted documents with a high level of expertise.
• Take lead on UN and Americas Advocacy team’s event planning logistics at the UN and OAS missions, and elsewhere (including liaising with Events Team). When possible, accompany teams to events to provide on-the-ground support.
• Liaise with Communications and Marketing teams, including with relevant members of the domestic team on matters relating to the UN and Americas team’s advocacy priorities to help best communicate the team’s work and cases.
• Liaise with the Development team to increase fundraising efforts involving UN and Americas Advocacy work.
• Assist UN and Americas Advocacy teams (and other relevant guests) with court and organizational memberships, applications, accreditations, and grounds passes (e.g., with United Nations and Organization of American States).
• Monitor UN, UN regional, and OAS websites for new developments and upcoming events relating to team priorities and bring relevant information to the attention of the team.
• Assist in on-boarding and provide training for new members of the ADFI team.
• Provide general office support by managing team-wide projects as assigned, communicating/coordinating with vendors and guests, stocking ADFI supplies, and hosting office visitors (vendors, candidates, and TMs)

Other Responsibilities (Non-Essential):

• You will be asked to perform related duties or special projects as assigned.
• Travel internationally for events.

Skills you need to succeed:

Ability to:

• Learn and apply software applications.
• Anticipate the needs of the teams and departments you support.
• Coordinate projects with little supervision.
• Professionally handle confidential information.
• Learn and understand the nuances of UN and OAS diplomatic culture.
• Make sound decisions under demanding conditions.
• Possess strong organizational skills and good attention to detail.
• Manage a variety of responsibilities and projects with a wide variety of complexities.
• Communicate with excellence in writing and orally.
• Travel as needed.

Education and/or experience:

• 3+ years of experience in related job.
• Strong administrative skills.
• Strong computer skills including experience with Microsoft Office, including Word, Excel, and Outlook.
• Strong business professional English language skills.
• Fluency in Spanish required.

Valid work permit for the United States of America or US citizenship required.

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