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Home / Operations & Administrative Assistant

Operations & Administrative Assistant

  • Full Time
  • Anywhere

Zabota LLC

About Our Client
Our client is a mission-driven digital education company delivering high-impact coaching programs, digital products, and community experiences. They are building a lean, performance-oriented team focused on scaling with excellence and precision. As part of their continued growth, they are seeking a tech-savvy specialist to build, manage, and optimize the backend infrastructure of their marketing and sales funnels.

Role Overview

Were looking for an Operations & Administrative Assistant who keeps our systems, tools, and operations running smoothly. This role isn’t just calendar management its about being the person who makes sure platforms are working, subscriptions are under control, and inefficiencies are caught before they turn into problems.



You’ll support leadership by handling the details behind the scenes vendor support, system troubleshooting, onboarding team members, and surfacing insights so the rest of the team can focus on strategy and execution.

Key Responsibilities:

  • Onboard new hires and manage access/permissions

  • Troubleshoot platforms and liaise with vendor support

  • Audit and manage subscriptions & tools

  • Act as vendor/customer support liaison (CRMs, SaaS, transactions, etc.)

  • Organize meetings, manage calendars, and prepare reports

  • Monitor online brand mentions and flag insights

  • Suggest and implement process improvements

Ideal Candidate:

  • 2+ years in operations, admin, or systems-support

  • Notion, Zoom, Google suite is a plus

  • Strong troubleshooting and vendor support experience

  • Skilled at researching & evaluating SaaS tools

  • Highly organized, detail-oriented, and proactive

  • Bonus: Experience with CRMs, SaaS, or brand monitoring

Success in the Role Means:

  • Smooth onboarding with no access delays

  • Tech/tool issues resolved quickly & permanently

  • Time and cost savings across operations

  • Leadership trusts all admin details are fully handled

The Offer:

  • Salary Range: $1,600$ – 1,900/month (negotiable based on experience).

  • Fully remote B2B Contract, PST time zone.

The Hiring Process:

  • Interview with Zabota team

  • Initial interview with our client company

  • Second interview with our client and/or test task

  • Decision and official offer

*Only CVs in English will be accepted. Only shortlisted candidates will be contacted.

Originally posted on Himalayas

To apply for this job please visit himalayas.app.

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