Office Experience Coordinator

HelloFresh’s Office Experience Coordinator, Culture + Engagement, will be responsible for supporting key clerical and organization initiatives at our Distribution Center.

This role is dedicated to enhancing our overall in-office employee experience. You will be the primary source of support for our team, managing everything from office amenities and facilities to ensuring a welcoming, well-organized, and energizing work environment. Your work will directly contribute to making the office a place where people genuinely want to be.

In this role, you will focus on in-office experiences, purchasing and tracking inventory, organizing supplies, managing mail, enhancing aesthetics, and assisting teammates with in-office projects. You will be energized by this role if you enjoy event execution, customer service, staying super organized, and working collaboratively.

We are seeking a highly organized, proactive, and engaging Office Experience Coordinator to join our team. This dual-focused role is critical to ensuring smooth office operations and fostering a positive, inclusive, and engaging culture within our Distribution Center. You will be part of a broader team working to streamline initiatives across our various brands and Distribution Centers. This role is 100% on-site in the Distribution Center.

This is an in office, hourly position and is not eligible for remote/hybrid work.

You will…

• Accurately track and reconcile purchases, adhering to the given budget and spending policy, and execute site indirect spend purchasing for items such as office supplies, snacks, catering, and general supplies.
• Run morning setup, including resetting conference rooms and office furniture, stocking supplies, snacks, and conducting space walk-throughs; manage incoming/outgoing mail and office deliveries.
• Spot inefficiencies, design and manage process improvements to achieve operational excellence, and partner on projects aimed at improving processes and procedures.
• Build and streamline local site programs to support an inclusive environment, promoting effective and engaging two-way communication using various vehicles (TV, video, flyers, text, postings, and in-person meetings).
• Support the Culture & Engagement Team in the set up and execution of programming such as; recognition program, 2-way communication initiatives, growth and wellness and more.
• Foster strong cross-functional partnerships and work closely with Operations and local HR teams to ensure processes operate efficiently and to support them in owning and improving the employee experience.
• Support the Local HR, and Operations Team as needed, including supporting ad hoc projects.

You Are/Have…

• A self-starter, able to work independently and driven by an enthusiasm for learning and proactively improving existing processes.
• Aesthetics are essential, so this person should have a keen eye for detail and organization, and have very high standards for a neat and organized office.
• Comfortable with getting your hands dirty (literally and figuratively!).
• A customer-focused mindset – in this role, every onsite employee is your customer.
• An ability to communicate clearly and effectively in both verbal and written form.
• Able to perform the essential functions of the position with or without reasonable accommodation, including:
  • Regularly lifting and moving up to 30 pounds without assistance.
  • Stand and/or walk for prolonged periods.

At minimum, you have…

• Must be at least 18 years old.
• 2+ years of work experience in a related office coordinator, customer service, and/or assistant position.
• 2+ years of experience in Employee Engagement.
• Experience with Excel and/or Google Sheets.
• A high degree of professionalism.
• Must follow all safety policies/procedures, as well as adhere to PPE/hygiene policies, in cooperation with the supervisor.
• GED/HS diploma required.

You’ll get…

• Competitive Salary & 401k company match that vests immediately upon participation 
• Generous parental leave of 16 weeks & PTO policy 
• $0 monthly premium and other flexible health plans 
• 85% discount on your subscription to HelloFresh (as well as other product initiatives)   
• Employee Resource Groups 
• Collaborative, dynamic work environment within a fast-paced, mission-driven company