Office Associate

How to use this kit

Ground every answer in facts on this page and the original listing. We never invent Glassdoor-style reviews or salaries that are not in our data.

Interview prep

• Walk through handling a busy multi-line phone and routing callers accurately.
• Describe how you keep filing or database systems current under volume.
• Give an example of explaining procedures calmly to students or staff.
• Explain prioritization when photocopying, records, and walk-ins overlap.

Fit summary

Strong fit if you like structured campus admin work: clear routines, public contact, and careful record-keeping in a large public research university rather than remote or purely creative roles.

Day in the role

As an Office Associate at Oregon State University, a typical day centers on keeping a campus office running: phones and messages, helping students or staff with routine questions, running copiers and scanners, updating files and databases, and pulling records so others can act on requests.

Skills to emphasize

• Alison — Administrative Support — free to learn
• Microsoft Learn — Office/Microsoft 365 training — free to learn

FAQ from this listing

Is this role remote?

No. The listing marks remote as 0 and places the job in Corvallis, Benton County.

What does an Office Associate do day to day?

Per O*NET-aligned tasks: operate office equipment, answer phones, communicate information, maintain files and databases, and compile or review records.

Where can I build admin skills for free?

Alison’s Administrative Support course and Microsoft Learn Office/Microsoft 365 training are both free to learn.

Occupation tasks (O*NET)

Public-domain labor data — prepare examples for 2–3 of these.

• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Answer telephones, direct calls, and take messages.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Review files, records, and other documents to obtain information to respond to requests.
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
• Compute, record, and proofread data and other information, such as records or reports.

O*NET source

Company facts (cached)

Website: oregonstate.edu

Oregon State University (OSU) is a public land-grant research university in Corvallis, Oregon, United States. The university enrolls over 32,000 undergraduates and 5,000 graduate students. OSU offers more than 200 undergraduate degree programs, and graduate and doctoral degrees through all of its 11 colleges. It has been classified by the Carnegie Foundation as an R1 Doctoral University, designating "very high research spending and doctorate production". As of 2025, OSU is home to the fifth-largest engineering college in the nation.

Public cache only — not an employee review.

Role overview (listing rewrite)

Office Associate at Oregon State University in Corvallis, Benton County About This Position This is a full-time position based in Corvallis, Oregon. The Office Associate will be an integral part of the Special Instructions to Applicants team. When applying, you will need to attach your resume, cover letter, and any relevant certifications (optional). What You'll Do Support departmental operations and administrative tasks. Assist with data entry and record keeping. Provide customer service and answer inquiries. Coordinate events and meetings as needed. Contribute to a collaborative work environment. Who We're Looking For We are seeking a dedicated individual with excellent organizational skills, strong communication abilities, and a commitment to teamwork. A background in office administration or related field is preferred but not required. Successful candidates should possess attention to detail, ability to multitask, and a positive attitude. About Oregon State University As an Equal Opportunity Employer, Oregon State University values diversity and inclusion. The position involves working with various departments across the university, contributing to its mission of education, research, and outreach. For more information, contact Keenyn Santiago at keenyn.santiago@oregonstate.edu. Ready to Apply? To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.

Full job on Get A Job.AI

Questions to ask them

• What does success look like in the first 90 days for this role?
• How is the team structured, and who would I work with most?
• What tools and systems does this role use daily?
• Is the work primarily based in Corvallis, Benton County, hybrid, or fully remote?