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Home / Listing Coordinator (Real Estate)

Listing Coordinator (Real Estate)

  • Full Time
  • Anywhere

Expert VA

This is a remote position.

We are seeking a highly organized, detail-oriented, and proactive Listing Assistant to support our fast-paced and growing real estate team. This role is perfect for someone who thrives under pressure, loves a dynamic work environment, and takes ownership of their role and responsibilities.

The Listing Assistant will play a critical part in supporting the team’s listing processes from start to finish, managing backend organization, data entry, and client-facing communication with professionalism and confidence.

Key Traits for Success:

  • Thrives under pressure and enjoys a fast-paced environment

  • Exceptional task management and organizational skills

  • Comfortable asking clarifying questions to multiple team members

  • Self-confident with a proactive mindset

  • Takes ownership of responsibilities and drives execution

  • Direct communicator who can handle strong personalities

  • Open to feedback and focused on growth

  • Detail-oriented and thrives in structured environments with checklists, systems, and spreadsheets at the core

  • Well-spoken, professional, and client-service minded

  • Strong problem-solver who anticipates needs without being asked

Systems & Tools You’ll Use:

  • Google Suite (Docs, Sheets, Forms, etc.)

  • Dotloop (Transaction Management)

  • Follow foUp Boss (CRM)

  • Todoist (Task Management)

  • SWIFT (Listing Management Platform)

  • PadSplit Marketplace (Listing Platform)

Responsibilities Include (but are not limited to):

Listings Support:

  • Create Google Drive folders for all listings and pull required documents

  • Prep listing agreements and documents in Dotloop

  • Data entry and preparation of listings in SWIFT

  • Grow into responsibility of pushing listings live

  • Finalize listing setup post-launch

  • Track and monitor paperwork and signatures

  • Maintain monthly financial reports for PadSplit properties

  • Keep all team and seller inventory spreadsheets updated

  • Collect showing feedback and communicate with team and sellers

  • Notify occupied properties of showings (Padsplit properties)

  • Organize incoming offers on listings

  • Maintain PadSplit Marketplace listings

  • Execute listing checklists for all active properties

  • Reverse prospecting tasks as needed

  • Manage Follow Up Boss Deal Board for seller transactions

Additional Support:

  • Prepare buyer documents for team agents (buyer brokerage agreements, offers, etc.)

  • Manage and assign incoming Padsplit Marketplace leads

  • Support general team operational needs

Requirements

Ideal Candidate Has:

  • Real estate experience in the state of Georgia

  • Strong working knowledge of Google Suite tools

  • Experience using CRM systems like Follow Up Boss

  • Ability to learn new platforms quickly

  • Highly organized with utmost attention to detail

  • Strong communication skills, both written and verbal

  • Ability to prioritize and multi-task in a fast-paced environment

A solutions-oriented mindset

Benefits

Originally posted on Himalayas

To apply for this job please visit himalayas.app.

Working in United States

The United States of America (USA), also known as the United States (U.S.) or America, is a country primarily located in North America. It is a federal republic consisting of 50 states and a federal capital district, Washington, D.C. The 48 contiguous states border Canada to the north and Mexico to the south, with the semi-exclave of Alaska in the northwest and the archipelago of Hawaii in the Pacific Ocean. The United States also asserts sovereignty over five major island territories and various uninhabited islands in Oceania and the Caribbean. It is a megadiverse country, with the world's th

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