Legal Secretary

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Occupation tasks (O*NET)

Public-domain labor data — prepare examples for 2–3 of these.

• Organize and maintain law libraries, documents, and case files.
• Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
• Prepare and distribute invoices to bill clients or pay account expenses.
• Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
• Make photocopies of correspondence, documents, and other printed matter.
• Assist attorneys in collecting information such as employment, medical, and other records.
• Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
• Receive and place telephone calls.

O*NET source

Role overview (listing rewrite)

Confidential Search Solutions is hiring an experienced Legal Secretary in Austin, Travis County to join the administrative team at a respected boutique national law firm. This is a direct-hire, full-time position supporting busy attorneys with essential legal support and case management. About the Role As Legal Secretary at this Austin-based law practice, you'll be the administrative backbone keeping multiple cases organized, documents flowing, and attorneys focused on client work. You'll handle the detailed, precise work that keeps litigation moving—from drafting correspondence to maintaining immaculate case files. This role demands accuracy, initiative, and the ability to manage competing priorities without constant direction. What You'll Do Prepare, revise, and finalize legal correspondence, pleadings, motions, and supporting court documents Organize and maintain case files, ensuring all records are accurate, complete, and readily accessible Manage workflow and deadlines across multiple active cases to prevent missed filings or critical dates Coordinate scheduling, calendaring, and attorney calendars to minimize conflicts Communicate with clients, opposing counsel, and court personnel on behalf of the firm Proofread legal documents for accuracy before filing or distribution What We're Looking For Proven experience as a Legal Secretary or similar legal administrative role Strong proficiency with legal document preparation and formatting standards Excellent organizational skills and meticulous attention to detail Ability to prioritize multiple tasks and work independently under deadline pressure Professional demeanor and strong communication skills with attorneys and clients Familiarity with legal practice management software and standard office applications About Confidential Search Solutions Confidential Search Solutions specializes in placing skilled professionals with leading law firms and corporate legal departments. We partner with boutique and national practices across the country to connect experienced candidates with roles that match their expertise and career goals. How to Apply To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.

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Questions to ask them

• What does success look like in the first 90 days for this role?
• How is the team structured, and who would I work with most?
• What tools and systems does this role use daily?
• Is the work primarily based in Austin, Travis County, hybrid, or fully remote?