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Home / Executive Assistant | WFH

Executive Assistant | WFH

  • Full Time
  • Anywhere

Intogreat Solutions Philippines

This is a remote position.

The Recruitment Executive Assistant provides high-level administrative and operational support to the

Director, ensuring seamless management of day-to-day activities. This role is critical in

maintaining efficiency across diary and inbox management, candidate sourcing and screening,

compliance administration, and event coordination—all while upholding the utmost

professionalism.

Key Responsibilities

Diary & Inbox Management

  • Manage and prioritize the Director’s calendar, scheduling meetings, interviews, and
events.

  • Monitor and organize email inbox, flagging urgent items and drafting responses where
appropriate.

Candidate Sourcing & Screening

  • Source candidates through job boards, LinkedIn, and internal systems.
  • Conduct initial screening calls and shortlist candidates for further interviews.
  • Maintain accurate candidate records in the CRM system.
Data Management & Integrity

  • Ensure all candidate and client data is accurately entered and maintained in internal
systems.

  • Regularly audit data for compliance and integrity.
Compliance Administration

  • Support adherence to company policies, privacy regulations, and recruitment compliance
standards.

  • Prepare documentation for audits and maintain confidentiality of sensitive information.
Event Management

  • Coordinate logistics for networking events, trade shows, and internal meetings.
  • Manage invitations, RSVPs, and vendor relationships for events.

Requirements

Skills & Attributes

  • Exceptional organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Excellent communication skills (written and verbal).
  • Ability to work independently and manage competing priorities.
  • Proficiency in Microsoft Office Suite and recruitment CRM systems.
  • Professionalism and discretion at all times.
Qualifications & Experience

  • Previous experience as an Executive Assistant or in a similar administrative role
  • Exposure to recruitment processes and candidate management
  • Experience in event coordination and compliance administration is highly desirable

Originally posted on Himalayas

To apply for this job please visit himalayas.app.

Working in United States

The United States of America (USA), also known as the United States (U.S.) or America, is a country primarily located in North America. It is a federal republic consisting of 50 states and a federal capital district, Washington, D.C. The 48 contiguous states border Canada to the north and Mexico to the south, with the semi-exclave of Alaska in the northwest and the archipelago of Hawaii in the Pacific Ocean. The United States also asserts sovereignty over five major island territories and various uninhabited islands in Oceania and the Caribbean. It is a megadiverse country, with the world's th

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