Executive Assistant

How to use this kit

Ground every answer in facts on this page and the original listing. We never invent Glassdoor-style reviews or salaries that are not in our data.

Interview prep

Prepare examples of protecting an executive’s time, handling conflicting priorities, and producing accurate documents under deadlines. Expect scenarios on travel logistics, confidential correspondence, and coordinating across teams. Be ready to describe tools and habits you use for scheduling and follow-through.

Fit summary

A strong match if you are organised, discreet, and calm under shifting priorities, and you enjoy enabling others through scheduling, communication, and office coordination in a recruitment-agency setting.

Day in the role

As an Executive Assistant at u&u Recruitment in Australia, a typical day centres on keeping leaders organised: calendars, travel, and inbox triage, plus drafting memos, reports, and routine correspondence. You would also coordinate office support—records, basic budget or invoice prep, and routing calls—so executives can focus on client and hiring work.

Skills to emphasize

Build strength in calendar and travel management, professional writing, phone and stakeholder routing, and office software (word processing, spreadsheets, presentations). Add coordination of records, invoices, and light budget support. No certification resources were supplied for this listing.

FAQ from this listing

Is this role remote?

The listing marks it as not remote (on-site or location-based in Australia).

What does the job mainly involve?

Core work includes managing executives’ schedules and travel, preparing documents and routine replies, handling calls, and coordinating office support.

Where can I read the occupation profile?

See the O*NET summary for Executive Secretaries and Executive Administrative Assistants: onetonline.org/link/summary/43-6011.00.

Occupation tasks (O*NET)

Public-domain labor data — prepare examples for 2–3 of these.

• Manage and maintain executives' schedules.
• Make travel arrangements for executives.
• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Greet visitors and determine whether they should be given access to specific individuals.

O*NET source

Role overview (listing rewrite)

EXECUTIVE ASSISTANT at u&u Recruitment in Australia About the Role This is a fantastic opportunity for a senior, experienced Legal Executive Assistant to support the Practice Lead of a specialist regulatory practice within a top-tier Australian law firm. The role isn't just about administrative support; you will have real input and autonomy. As part of a well-structured admin team, you'll play a crucial role in managing complex, high-stakes work. Your Responsibilities Support the Practice Lead with strategic planning and coordination Manage scheduling, meetings, and travel arrangements Handle correspondence and communications for the practice lead Coordinate projects and ensure timely delivery of high-quality work Contribute to the development of processes and procedures within the team Qualifications Minimum 5 years' experience as an Executive Assistant in a legal environment Demonstrated ability to manage complex administrative tasks with high attention to detail Strong organizational skills and the ability to prioritize effectively Excellent communication and interpersonal skills Familiarity with legal terminology and processes is advantageous More About u&u Recruitment As a leading recruitment agency, we pride ourselves on our commitment to excellence in the legal sector. Our clients are top-tier law firms known for their strong reputation and culture of handling complex, high-stakes work. We offer a supportive environment where you can grow your career and make meaningful contributions. Apply Today To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.

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Questions to ask them

• What does success look like in the first 90 days for this role?
• How is the team structured, and who would I work with most?
• What tools and systems does this role use daily?
• Is the work primarily based in Australia, hybrid, or fully remote?