Executive Assistant

How to use this kit

Ground every answer in facts on this page and the original listing. We never invent Glassdoor-style reviews or salaries that are not in our data.

Interview prep

Be ready to walk through how you manage conflicting calendar requests, arrange complex travel, produce accurate reports under deadline, and triage calls or emails. Expect scenarios on discretion, prioritization, and coordinating across teams.

Fit summary

Strong fit if you thrive on organizing executives’ time, clear written communication, and calm multitasking in a London office setting. Limited public company data means you’ll want to ask Lumaai about team size, tools, and support model in interviews.

Day in the role

As an Executive Assistant at Lumaai in London, a typical day centers on keeping leadership organized and responsive: managing schedules, arranging travel, drafting memos and reports, coordinating office services, and handling calls and routine correspondence so executives can focus on decisions.

Skills to emphasize

Build strength in calendar and travel coordination, polished written communication, and office tools (word processing, spreadsheets, presentations). Practice prioritizing competing requests and discreet handling of executive correspondence.

FAQ from this listing

What does an Executive Assistant typically do day to day?

Core duties include managing schedules, arranging travel, preparing documents, coordinating office services, and handling calls and routine correspondence.

Is this Lumaai role remote?

The listing indicates an on-site London, UK position (not remote).

Where can I learn more about the occupation?

See the O*NET summary for Executive Secretaries and Executive Administrative Assistants at onetonline.org.

Occupation tasks (O*NET)

Public-domain labor data — prepare examples for 2–3 of these.

• Manage and maintain executives' schedules.
• Make travel arrangements for executives.
• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Greet visitors and determine whether they should be given access to specific individuals.

O*NET source

Role overview (listing rewrite)

EXECUTIVE ASSISTANT at Lumaai in London, UK - Full Time, No Remote About This Position This role is pivotal for expanding our operations into Europe. As Executive Assistant to the Head of EMEA and broader leadership team, you'll be a key partner in strategic decision-making and operational efficiency. Your responsibilities will span comprehensive administrative support, calendar management, travel coordination, event planning, and stakeholder engagement. Key Responsibilities Act as a strategic partner to the Head of EMEA for effective prioritization. Serve as the primary bridge between US HQ (PST), EMEA, and Middle East teams. Provide 75% administrative support to the Head of EMEA and 25% to other EMEA leadership. Manage complex calendars and orchestrate intricate travel logistics. Coordinate high-stakes regional events and optimize executive time. Proactively identify and solve operational challenges, creating scalable solutions in an ambiguous environment. Handle VIP stakeholder management and ensure smooth operations. Who We're Looking For We seek a highly organized individual with exceptional communication skills. You should have experience as an executive assistant or similar role, along with the ability to thrive in fast-paced, ambiguous environments. A background in project management and strong problem-solving skills are essential. More About Lumaai Luma AI is dedicated to advancing multimodal AI technology. Our mission is to build systems that can see, understand, show, explain, and interact with our world. We believe that vision will be the next step in function change for intelligence beyond language models. Applying for This Role To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.

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Questions to ask them

• What does success look like in the first 90 days for this role?
• How is the team structured, and who would I work with most?
• What tools and systems does this role use daily?
• Is the work primarily based in London, UK, hybrid, or fully remote?