Zabota LLC
About Zabota:
Zabota is a top-ranked global recruitment firm, recognized as a Top HR Staffing Company by Clutch in 2025. We specialize in helping high-growth U.S. brands build elite, remote-first teams. Our mission is clear: Connect world-class talent from LATAM, Europe, and beyond with the most ambitious companies in the world.
About Our Client
We specialize in crafting innovative email marketing strategies that drive e-commerce growth. Our team leverages data-driven insights and creative storytelling to enhance your email marketing ecosystem, focusing on expanding subscriber lists, boosting engagement, and converting leads into loyal customers.
About the Role
Role: Executive Assistant (Marketing Agency)
Reports to: Founder
Goal of the Role:
Protect founder time, enforce priorities, and ensure nothing important is dropped.
Responsibilities
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Manage and organize the founders inbox daily, ensuring clear priorities
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Flag urgent, high-impact emails and tasks proactively
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Draft email responses and handle follow-ups as needed
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Track deadlines and convert action-required emails into tasks
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Review short-form content for basic QA before publishing
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Schedule and post content across Instagram, YouTube Shorts, and LinkedIn
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Track invoices and follow up on outstanding payments
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Escalate overdue payments when necessary
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Book and manage travel arrangements end-to-end
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Maintain a priority and reminder system to protect founder time
Performance Metrics
- Inbox stays clear and prioritized daily
- No urgent or high-priority emails are missed
- All action emails are turned into tasks
- Content is always reviewed before posting
- No posting mistakes or broken links
- All invoices are tracked and followed up
- Overdue invoices are escalated within 7 days
- Travel is booked correctly on the first try
- No deadlines are missed due to lack of reminders
Qualifications
Must Have
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Extremely organized
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Strong written English
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Comfortable chasing people (politely but firmly)
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Tech-savvy (Google Workspace, Slack, Notion/ClickUp)
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High attention to detail
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Proactive, not reactive
Nice to Have
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Social media familiarity
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Agency or startup experience
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Time zone overlap with CST
Offer Details
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Working hours: Aligned with founder schedule (CST full time)
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Contract type: Remote, full-time B2B Contract
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Salary: 2000$-2500$
Hiring Steps:
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Initial Zabota Screening
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Client Interview
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Practical Task or Second Stage Interview
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Offer
Originally posted on Himalayas
To apply for this job please visit himalayas.app.
About this role & career path
Working in United States
The United States of America (USA), also known as the United States (U.S.) or America, is a country primarily located in North America. It is a federal republic consisting of 50 states and a federal capital district, Washington, D.C. The 48 contiguous states border Canada to the north and Mexico to the south, with the semi-exclave of Alaska in the northwest and the archipelago of Hawaii in the Pacific Ocean. The United States also asserts sovereignty over five major island territories and various uninhabited islands in Oceania and the Caribbean. It is a megadiverse country, with the world's th
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