Events Specialist

About the Position

We are looking for an Events Specialist to join our Workplace Services and Experience team who can help expand the events offered in our London office. The right person will have a service mentality and enjoy building relationships with all sorts of teams across our firm to understand their team goals and what types of events would best suit them.

Our colleagues are key to our firm’s success, and we work hard to find opportunities for them to connect with our culture and each other. We aim to offer events that support the broader goals of the firm, while also keeping people feeling engaged, supported, and excited to come to work. We also use our event offerings to shape the way people outside of Jane Street interact with our firm, including students and professionals who are looking to work with us.

You will be indispensable to both pieces of this effort, designing, planning, and executing events for both current employees and university recruits in our offices. Responsibilities of this role will include:

• Full-scale event management, including developing an event strategy that considers each stakeholder’s input, logistical coordination, creative design, content development, vendor management, venue selection and coordination, budget management and reconciliation, RSVP management, and on-site event day support
• Building relationships with department and desk heads to proactively plan, execute, and promote high-quality events
• Establishing event objectives and measures for success
• Maintaining a database of all event details and costs
• Sharing best practices with event organisers in Jane Street’s overseas offices

About You

• Have a bachelor’s degree and at least 3 years of experience planning and executing events
• A strategic thinker and self-starter with an entrepreneurial spirit
• Willing to handle all aspects of the event, from planning to on-site execution
• Have a broad-based knowledge of the London events market, experience planning events across Europe is a plus
• Can work a flexible schedule that may include early mornings and evening hours, willing to travel to some on-site events in the UK and Europe
• Have great customer service skills and a desire to help people and address varying, sometimes conflicting requests
• Organised and able to proactively follow through on all outstanding issues
• An excellent written and verbal communicator skills
• Exceptionally computer skilled with Word and Excel
• Fluent in English