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Home / AI-Enhanced Virtual Assistant

AI-Enhanced Virtual Assistant

  • Part Time
  • Anywhere

Virtual Assist

We are seeking a highly tech-savvy, detail-oriented AI-Enhanced Virtual Assistant to support our

team remotely in administrative, operational, and AI-integrated functions. This role goes beyond

traditional VA duties. You’ll play a key part in implementing AI solutions to improve business

operations, customer engagement, and decision-making processes.

Requirements

AI & Tech Integration:

  • Implement and manage AI tools (e.g., ChatGPT, Zapier, Notion AI) to automate and enhance business operations

Support AI-driven systems for:

  • Member Retention & Churn Prediction – Identify at-risk members, automate outreach, and escalate when needed
  • Curriculum Tracking & Progress Updates – Monitor attendance, skill progression, and send personalized updates
  • Staff Scheduling Optimization – Forecast demand and auto-assign shifts using AI
  • 24/7 Sales & Lead Management – Automate lead capture, follow-up, and conversion via SMS, email, and chat
  • Performance Dashboards & Insights – Summarize key metrics and provide actionable recommendations
  • Cultural Feedback & Exit Intelligence – Gather feedback, suggest morale improvements, and handle cancellation recovery

Administrative Support

  • Manage calendars, schedules, and email inboxes
  • Organize digital files and documents for easy retrieval
  • Prepare presentations, reports, and documents using AI-enhanced tools

Communication Management

  • Draft and respond to internal/external communications
  • Create meeting recaps and AI-generated follow-up summaries
  • Manage team notifications and updates across platforms like Slack or Teams

Project & Task Coordination

  • Track tasks and progress using tools like ClickUp, Asana, or Trello
  • Conduct online research and summarize insights using AI
  • Support project planning and collaboration across teams

    Client Support & Interaction

  • Provide prompt responses to client inquiries and escalate when needed
  • Use chatbots and AI to improve service quality and speed
  • Handle sales-related communication and appointment setting via SMS and email

Qualifications & Skills:

  • Proven experience as a Virtual Assistant or in a similar administrative/support role
  • Highly tech-savvy with hands-on experience using AI tools (e.g., ChatGPT, Notion AI, Jasper, GrammarlyGO)
  • Familiarity with automation platforms like Zapier or Airtable to streamline tasks
  • Proficient with productivity and communication tools such as Google Workspace, Microsoft Office, Slack, and Zoom
  • Strong written and verbal communication skills in English
  • Able to work independently, manage multiple priorities, and maintain confidentiality
  • Detail-oriented, organized, and quick to learn new technologies
  • Has coaching and consultative experience in a similar role
  • Preferred leadership experience

Benefits

Why Join Us?

Flexible work-from-home opportunity.

Opportunity to contribute to a growing business by enhancing efficiency and client experience.

Supportive and collaborative work environment.

Originally posted on Himalayas

To apply for this job please visit himalayas.app.

Working in Philippines

The Philippines, officially the Republic of the Philippines, is an archipelagic country in Southeast Asia. Located in the western Pacific Ocean, it consists of about 7,641 islands, with a total area of about 300,000 square kilometers, which are broadly categorized in three main geographical divisions from north to south: Luzon, Visayas, and Mindanao. With a population of over 114 million, it is the world's twelfth-most-populous country.

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