Administrative Manager

About the job

About us:

YQN is a leading one-stop international logistics online services platform, offering comprehensive international logistics services, including FCL, LCL, air freight, rail service, trucking, customs clearance, warehousing, cargo insurance, bulk cargo service, port of destination services, etc.

We are designed to apply the internet and digital technology to visualize and optimize cross-border supply chain logistics to achieve the same efficiency and convenience as express delivery. ‘Simple shipping and easy freight’ is the mission of YQN. We have developed strategic cooperative partnerships with leading ocean carriers and logistics service providers such as COSCO Shipping, Maersk Line, Sinotrans, etc.

We have built up the ocean and air transport network from China to the world and introduced a series of innovative product offerings, such as the First-class FCL, First-class LCL, First-class Air Freight, realizing online quotation, online orders, online logistics tracking, and other abundant functions, to build a more efficient and intelligent cross-border supply chain logistics.

We are looking for a detail-oriented and proactive Administrative Manager for our office located in Fontana, CA.

Responsibilities:

• Oversee daily administrative operations across offices and warehouse sites.
• Develop and implement administrative policies and procedures to improve operational efficiency.
• Coordinate internal administrative support, including office management, travel arrangements, and executive support.
• Manage office and warehouse facility administration, including maintenance, repairs, and service contracts.
• Coordinate with landlords, property managers, and government agencies regarding facility compliance and permits.
• Ensure a safe, organized, and functional work environment.
• Manage procurement of office supplies, warehouse consumables, and operational materials.
• Maintain relationships with vendors and service providers and negotiate contracts when necessary.
• Monitor purchasing processes and ensure cost control.
• Coordinate administrative expenses, vendor payments, and invoice tracking.
• Assist finance teams with documentation and expense management related to administrative operations.
• Ensure compliance with local regulatory requirements such as business licenses, permits, and operational documentation.
• Maintain administrative records and documentation for audits and internal reporting.
• Supervise and support administrative staff.
• Assign responsibilities, monitor performance, and provide training when necessary.
• Work closely with HR, Operations, Finance, and Warehouse Management teams to support business operations.
• Assist with company projects related to office setup, warehouse operations, and organizational initiatives.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 3–5+ years of administrative management or office operations experience.
• Experience managing vendors, facilities, and administrative budgets.
• Strong organizational and problem-solving skills.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office or similar office management systems.

Pay: $80k-90k/year

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance