Administrative Assistant

The University of Miami is hiring a full-time Administrative Assistant in Coral Gables, Miami-Dade County. This position supports day-to-day operations and ensures smooth administrative coordination within a university department.

About the Role

As an Administrative Assistant at the University of Miami, you'll be the organizational backbone of your department. You'll manage calendars, handle correspondence, coordinate meetings, and ensure that administrative processes run efficiently. This is an on-site position based in Coral Gables and offers the opportunity to be part of a major research university's mission.

What You'll Do

• Manage calendars, schedule meetings, and coordinate with staff and stakeholders
• Prepare, distribute, and maintain correspondence and departmental documents
• Process administrative requests, applications, and paperwork
• Provide front-desk support and serve as the first point of contact for visitors and callers
• Maintain filing systems and organizational records
• Assist with event planning and logistical coordination
• Support budget tracking and expense reporting
• Perform general office duties including ordering supplies and managing inventory

What We're Looking For

• High school diploma or equivalent; some college coursework or prior administrative experience preferred
• Strong organizational and time-management skills
• Proficiency with Microsoft Office Suite and email systems
• Excellent written and verbal communication abilities
• Ability to multitask and prioritize in a dynamic environment
• Attention to detail and accuracy in record-keeping
• Professional demeanor and customer service orientation
• Ability to maintain confidentiality

About University of Miami

The University of Miami is a private research university located in Coral Gables and committed to academic excellence, student success, and community engagement. Employees are part of an institution dedicated to advancing knowledge and making meaningful contributions to the Miami-Dade region.

How to Apply

To apply, submit your resume and relevant application materials through this job listing. Current University of Miami employees may use the internal Workday application portal.