About the Company:
For more than 20 years, the company has worked alongside homeowners, councils, developers, architects, builders and surveyors throughout South East NSW. The company offers specialized expertise in on-site wastewater management, stormwater quality management and bushfire hazard assessment.
We are looking for a proactive, detail-oriented, and assertive individual to join our team as a Virtual Executive Assistant. This remote position involves providing executive and administrative support, overseeing tasks, projects, and communication across multiple businesses.
Responsibilities:
Administrative Support
– Manage the GM’s calendar, schedule meetings, and coordinate appointments.
– Arrange travel plans, itineraries, and accommodations.
– Organize and maintain files, documents, and reports.
Project Management
– Track timelines, tasks, and deliverables using Monday.com.
– Assist with coordinating environmental research projects and meeting deadlines.
– Monitor progress and provide regular updates to the GM.
Communication
– Draft, proofread, and edit emails, reports, and presentations.
– Manage communications, ensuring timely responses and follow-ups.
– Prepare meeting agendas and record accurate minutes.
Research and Data
– Conduct research to support environmental initiatives.
– Compile data for reports, presentations, and publications.
– Update databases with relevant information.
Task Prioritization and Follow-Up
– Prioritize and manage the GM’s tasks effectively, ensuring nothing falls through the cracks.
– Set reminders for important deadlines, meetings, and events.
Proofreading and Editing
– Review scientific and technical documents for accuracy, grammar, and formatting.
– Ensure consistency and quality in all written communications and publications.
Technology and Tools
– Proficient use of Monday.com to manage workflows and enhance team collaboration.
– Use tools like Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and any other relevant software.
– Familiarity with environmental software or databases is a plus.
General Support
– Assist with the preparation of grant applications, proposals, and environmental assessments.
– Coordinate with internal teams and external stakeholders as needed.
– Handle other administrative or operational tasks to support the GM effectively.
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Working in Philippines
Weather right now in Philippines: checking… · Local time: · Air quality: · Daylight: · UV index:
The Philippines, officially the Republic of the Philippines, is an archipelagic country in Southeast Asia. Located in the western Pacific Ocean, it consists of about 7,641 islands, with a total area of about 300,000 square kilometers, which are broadly categorized in three main geographical divisions from north to south: Luzon, Visayas, and Mindanao. With a population of over 114 million, it is the world's twelfth-most-populous country.
🇵🇭 Relocation safety for Philippines: Exercise Increased Caution — via Warnely, CC BY 4.0
National unemployment rate in Philippines: 2.2% — via World Bank
Recent seismic activity: 5 earthquakes (M4.5+) within 200km in the last 6 months — largest M5.2 near 1 km SE of San Roque, Philippines. via USGS
Market context
- Similar listings in Philippines 10
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Accommodations: if you need a workplace accommodation to apply for or perform this job, see ADA.gov or EEOC.gov for guidance on your rights and how to request one.
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