Sr. Administrative Assistant

Join the University of Miami as a Sr. Administrative Assistant in Miami, Miami-Dade County, where you'll deliver essential administrative and office support in a full-time role. This position offers the opportunity to contribute to the University's mission while managing critical day-to-day operations and supporting faculty and staff across departments.

About the Role

As a Sr. Administrative Assistant, you will oversee a diverse range of clerical and office operations that keep University departments running smoothly. Your work will ensure efficient scheduling, streamlined communications, and organized record-keeping while serving as a reliable resource for colleagues, students, and visitors.

What You'll Do

• Coordinate calendars, meetings, and scheduling for assigned departments or offices
• Compose, edit, and format professional correspondence, reports, memoranda, and documentation
• Maintain comprehensive filing systems and records management in both digital and physical formats
• Answer telephones, greet visitors, and route inquiries with professionalism and courtesy
• Process administrative requests, forms, purchase orders, and expense reports accurately and promptly
• Arrange travel logistics, accommodations, and transportation as assigned
• Prepare meeting materials, take minutes, and track follow-up action items
• Support general office functions including data entry, supply ordering, and document management

What We're Looking For

• Strong proficiency with word processing, spreadsheet, and email software
• Excellent written and verbal communication skills
• Superior organizational abilities and time-management skills
• Keen attention to detail and commitment to accuracy
• Ability to prioritize multiple tasks and meet competing deadlines
• Professional demeanor and strong customer service orientation
• Previous administrative or office support experience strongly preferred

About University of Miami

The University of Miami is a private research institution committed to academic excellence, innovative research, and preparing students for meaningful careers and engaged citizenship. Based in Miami, Florida, the University comprises multiple schools and colleges serving a vibrant and diverse community.

How to Apply

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.