Human Resources Assistant

Gibson Dunn seeks a dedicated Human Resources Assistant to join its Los Angeles or Orange County office, providing critical operational and administrative support to our dynamic HR department and firmwide staff.

About the Role

As a Human Resources Assistant based in Southern California, you'll be the backbone of our HR operations, managing documentation, coordinating key processes, and serving as a first point of contact for employee and management inquiries. Reporting to the Assistant Manager of Human Resources, you'll contribute to a seamless experience across the firm by maintaining accurate systems, facilitating important HR initiatives, and providing thoughtful guidance on HR-related matters.

What You'll Do

• Support semi-annual and annual performance review cycles by establishing timelines, monitoring submission progress, and assisting managers and staff with questions or technical support
• Maintain accuracy and consistency in employee, attorney, and partner records within our HRIS platform and related systems, ensuring proper reporting relationships and compensation data
• Manage confidential HR documentation according to department standards, safeguarding sensitive employee information
• Prepare employment verification letters and respond to inquiries regarding employment status and tenure
• Oversee the business card ordering and tracking process, including order fulfillment, inventory, and research of past requests
• Serve as a responsive resource for HR inquiries via email and phone, addressing questions from attorneys, managers, and staff across our offices
• Administer our monthly employee recognition and service award program, including data reporting, stakeholder notification, and award fulfillment
• Enter, verify, and update staff and personnel data in PeopleSoft and other HR databases, maintaining integrity across all systems
• Respond thoughtfully to employment-related inquiries from candidates, current employees, and supervisors, escalating complex situations to senior HR staff
• Provide employee education on benefits eligibility, payroll policies, firm guidelines, and other HR topics
• Provide direct administrative support to HR leadership, including report preparation, calendar management, and project coordination
• Support other HR functions and special projects as needed to ensure departmental efficiency

What We're Looking For

Core Skills & Abilities:

• Excellent organization and time management, with the ability to track multiple priorities and deadlines accurately
• Exceptional eye for detail and commitment to data accuracy across all HR systems and records
• Absolute discretion and ability to handle confidential information responsibly
• Clear, professional written and verbal communication for interacting with diverse firmwide audiences
• Customer-focused approach to resolving inquiries and providing helpful HR guidance
• Technical aptitude for learning and using HRIS software, databases, and HR platforms
• Competence with administrative workflows including document preparation, scheduling, and file management
• Resourceful approach to problem-solving, research, and appropriate escalation
• Ability to work independently while coordinating across HR and other departments

Background & Experience:

• Bachelor's degree in Human Resources, Business Administration, or related field (preferred)
• 1–3 years of HR experience, ideally within a law firm, accounting firm, or other professional services organization
• Strong proficiency with Microsoft Word, Excel, Outlook, and PowerPoint; experience with Workday is a plus
• Direct experience supporting performance review cycles, including timeline coordination and user guidance
• Demonstrated experience entering and auditing employee data in HRIS systems to ensure accuracy and proper organizational reporting
• Background managing confidential HR records and preparing employment-related correspondence
• Experience fielding high-volume HR inquiries through shared team inboxes and phone support
• Familiarity with recurring HR programs and administrative processes such as employee recognition initiatives and business operations support
• HR certification (PHR, SHRM-CP, or similar) or active pursuit of certification is valued

About Gibson Dunn

Gibson Dunn is a preeminent international law firm focused on complex, high-stakes transactions and disputes. Our teams combine precision with innovation to develop forward-thinking legal strategies tailored to each client's unique challenges. We are committed to creating an inclusive and supportive workplace where talented professionals thrive.

Compensation & Benefits

This full-time position offers an annual salary of $65,000–$75,000 based on qualifications and relevant experience. Gibson Dunn provides comprehensive benefits including medical and dental coverage, a 401(k) retirement plan, paid vacation and sick time, parental leave, life insurance, Flexible Spending Accounts, and performance-based bonus opportunities.

How to Apply

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.