Corporate Affairs Associate

Summary:

The Corporate Affairs Associate is responsible for delivering clear, consistent, and engaging communications to internal and external stakeholders. This position provides hands-on experience across a range of communications activities, including content development, channel coordination, employee engagement initiatives, and external product communications support. The role is well suited for a highly organized, detail-oriented communicator eager to build foundational experience in corporate and product communications.

Essential Functions:

Internal Communications, Employee Engagement, Culture & Community Support

• Assist in maintaining and updating the company intranet, including posting content, making minor updates, and supporting governance needs.
• Serve as main point of contact for incoming requests for internal communications support; draft and edit internal communications such as newsletters, announcements, recognition stories, and departmental messages.
• Support the internal communications content calendar by coordinating inputs, tracking deadlines, and assisting with reviews and quality checks.

• Contribute to All-Employee Meetings and leadership communications by helping prepare agendas, slides, speaker notes and supporting logistics.
• Update internal digital signage and assist with creating basic visual assets for internal campaigns, presentations, and meeting materials.

• Assist with planning and communications for internal events, celebrations, and community engagement activities (e.g., Culture Club).
• Coordinate with external vendors to support internal programs and projects, including swag fulfillment, event logistics, employee photo shoots, and branded materials such as posters and environmental graphics.
• Gather participation data and feedback to support reporting and continuous improvement efforts.

Corporate Affairs & External Product Communications Support

• Support the development and execution of product communications plans leading up to and for Vaxcyte’s first potential product launch and additional key milestones.
• Manage and contribute to the development of communications materials to support clinical and regulatory milestones, including press releases, Q&As, presentations, and media briefing documents.
• Oversee and draft content for owned digital channels such as LinkedIn and the corporate website.
• Help adapt internal stories and culture content for appropriate external audiences in alignment with corporate positioning and brand guidelines.
• Coordination with media monitoring lead around key milestones.
• Assist with the development and advancement of federal, state, and local policy strategies to support Vaxcyte’s pipeline, commercial strategy and long-term growth.
• Support the development of briefing materials, policy positions and presentations tailored to federal and state stakeholders.
• Provide administrative and coordination support for broader Corporate Affairs initiatives as needed.

Collaboration & Professional Development

• Work closely with cross-functional partners to support company-wide initiatives.
• Learn and apply best practices in corporate communications, internal engagement, and external affairs through hands-on execution.
• Take on project-based assignments that build foundational skills in writing, coordination, and stakeholder communications.
• Help ensure communications materials adhere to brand, tone, and visual identity guidelines across channels.
• Support content organization, asset management, and version control to ensure accuracy and consistency.

Requirements: 

• Bachelor’s Degree with a minimum of 2-3 years of experience in a public relations or communications-related role; prior healthcare, biotech, pharma or PR agency experience desirable. Other combinations of education and/or experience may be considered.
• Strong writing and editing skills with the ability to simplify complex information.
• Highly organized with exceptional and meticulous attention to detail to manage and prioritize multiple competing projects.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel) and basic design capability using Canva or Adobe Express.
• Strong interpersonal skills, diplomacy, and the ability to collaborate cross functionally with a solutions driven mindset.