Office Manager

About Proton 

Join Proton and build a better internet where privacy is the default

Proton was founded in 2014 by scientists from CERN on a simple truth: privacy is a fundamental human right. Since then, we’ve built the world’s largest encrypted email service (Proton Mail) and expanded into Proton VPN, Proton Drive, Proton Pass, and Proton Calendar—tools used by millions globally to protect their freedom, fight censorship, and keep their data safe. In some situations, Proton has literally helped save lives!

We are profitable, independent (no VC control), and selectively hire from the top ~1% of applicants. Our 500+ team members across 50+ countries come from leading organizations and elite academic backgrounds. We move fast, keep hierarchy light, and prioritize impact over optics. If you want to do meaningful work with exceptionally high-caliber people, this is it. Join us and do work you can truly be proud of. Check our open-source projects here!

What we are looking for:

We are looking for a dynamic and motivated individual to join our growing team in Paris

You will be working closely with the Office Manager Lead located in Switzerland, but mainly support the Paris-based team on office-related operations, making sure the office runs smoothly and is a great place to work.

The position is office-based.

The position is part-time (60%).

You are reliable, able to multitask, and adapt in a fast-paced environment, with excellent communication and time management skills.

Some tasks listed will require physical work and/or time flexibility.

What you will do

• Support staff onboarding and offboarding
• Welcome and greetings of visitors
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Organize staff travels including, flights, hotels, insurance, and budget compliance
• Draft and follow up on the yearly office management operational budget
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Monitor service providers service level (Supervision of cleaning duties performed by service provider. Relaying instructions to cleaning staff.)
• Manage office supplies inventory and place orders as necessary
• Coordinate team lunches, place orders and process invoices. Increase portfolio of suppliers.
• Manage stocks of food and drink supplies.
• Identify opportunities for process and office management improvements.
• Organizing, and participating to, office events on a regular basis and animate office life

Job Requirements

• Bachelor’s degree in business administration, communications, hospitality or a related field
• Work experience in an administrative/office management role
• Fluent in English, both written and verbal
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter and result-driven.
• Excellent communication and interpersonal skills
• Strong problem-solving skills, complaint handling and analytical abilities
• Proficient in technology, especially Microsoft Office applications.

What We Offer

• Work that Matters: millions of people trust Proton with their privacy. We answer only to our users — not advertisers, not investors with conflicting agendas, not governments. The work you do here is real, and the impact is measurable. (read more about our impact here)

• Stock Options: at Proton, we all have the opportunity to be owners of the company. From day one, you have a real stake in what we’re building. When Proton wins, you win.

• Technology: you’ll get the right hardware and the right software you need to do your best work.

• Learning & Development: we invest in your growth because sharp people make us better. Proton is one of the fastest ways to accelerate your career because you’ll be thrown into real challenges, with real ownership, from day one.

• Employee Benefits: your wellbeing isn’t an afterthought. We offer strong health coverage, solid retirement options, generous leave, and wellness support so you can bring your best self to work every day

• In-Person Collaboration: Amazing things happen when passionate, smart, and purposeful people get together in the same room. With offices across Geneva, Zürich, Barcelona, London and more, you’ll spend most of your time collaborating face-to-face with people who genuinely care about what they’re building.

• Food: Lunch and snacks are on us every day in our offices so you can focus on the work and not on what’s for lunch.

• Transport: getting to the office shouldn’t cost you. We cover public transport, bike allowances, or parking, whichever works for you.

• Flexible Working: you own your schedule. Set hours that work for you and your team — because outcomes matter more than when the clock says you started.

Proton does not accept unsolicited resumes from any sources other than directly from a candidate. Proton will not pay a fee for any placement resulting from the receipt of an unsolicited offer, even in a situation when the relevant candidate is employed by Proton.

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