Administrative Specialist 1

Sphs Group is hiring an Administrative Specialist 1 to join our team in Greensburg, Westmoreland County. This full-time position provides essential administrative and operational support that keeps our agency running smoothly and allows our programs to deliver quality services to the communities we serve.

About the Role

As Administrative Specialist 1, you'll be the backbone of day-to-day office operations. You'll handle a range of clerical, scheduling, and administrative tasks that directly support program delivery and client services. Your work ensures that staff has what they need to focus on their core mission while maintaining the organization's efficiency and responsiveness—including during urgent situations.

What You'll Do

• Manage scheduling, appointments, and calendar coordination for multiple departments or staff members
• Answer phones, greet visitors, and direct inquiries to appropriate departments
• Prepare, file, and maintain records and documentation with accuracy and confidentiality
• Enter and update data in office systems and databases
• Compose correspondence, memos, and reports
• Organize and manage office supplies, equipment, and resources
• Support program operations by handling administrative requests and emergencies as they arise
• Assist with general office coordination and event planning as needed

What We're Looking For

• High school diploma or equivalent
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new software systems
• Strong written and verbal communication skills
• Ability to manage multiple tasks, stay organized, and meet deadlines
• Professional demeanor and discretion when handling sensitive information
• Problem-solving mindset and willingness to pitch in wherever needed
• One to two years of administrative or office support experience preferred

About Sphs Group

Sphs Group operates behavioral health and community support programs dedicated to improving lives and strengthening the families and communities we serve in the Greensburg area.

How to Apply

Apply now through this listing to be considered for the Administrative Specialist 1 position in Greensburg, Westmoreland County.