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Expect scenarios on conflicting priorities, confidential information, and time-zone handoffs. Prepare examples of calendar triage, executive briefing notes, and how you escalate blockers quickly while working remotely for Assist-world.
Strong fit if you are organized, discreet, and comfortable supporting executives fully remotely from the Philippines with written-first communication and reliable async follow-through.
At Assist-world, a Virtual Executive Assistant typically opens the day clearing email and calendar, then coordinates meetings, travel notes, and follow-ups for executives. Midday often covers research briefs, document prep, and inbox triage. Afternoons focus on vendor or client coordination, status updates, and end-of-day handoffs so principals stay unblocked across remote Philippines hours.
Prioritize calendar and inbox mastery, clear written English, CRM or task tools, and discreet handling of sensitive information. With no listed certifications for this posting, demonstrate portfolio proof: scheduling scenarios, meeting notes, and remote collaboration habits.
Yes. The listing is marked remote and based in the Philippines, so expect online collaboration rather than an on-site office requirement.
Core work is executive support: calendar and email management, meeting prep, follow-ups, and light research so leaders stay focused.
No certifications are listed for this family in the provided data. Show practical EA skills and remote work samples instead.
VIRTUAL EXECUTIVE ASSISTANT at Assist-world in Philippines About This Position We are seeking a Virtual Executive Assistant to support our growing client load. The ideal candidate will manage calendar, emails, and CRM tasks on behalf of Adam Novak, ensuring his schedule remains organized and efficient. What You'll Do Manage Adam's calendar by booking, confirming, and rescheduling client meetings, including maintaining the quarterly meeting cadence for existing clients. Promptly handle last-minute rescheduling requests from clients. Monitor and manage Adam's email inbox to ensure timely responses during busy periods. Keep Salesforce CRM updated with relevant notes on clients and opportunities. Communicate with internal operations staff regarding active opportunities and client updates. Occasionally answer client phone calls, once access is set up. Provide general administrative and operational support as needed. Skills & Qualifications Strong organizational skills to manage a busy, shifting schedule proactively. Comfortable with Microsoft Office suite, particularly Outlook. Proficient in Salesforce CRM or similar systems. Excellent communication and customer service skills. Ability to work independently and prioritize tasks effectively. About the Company Assist-world is an independent financial planning and wealth management practice operating on the Ameriprise broker-dealer platform. We focus on portfolio construction and management, with Adam Novak as a key advisor who chairs the investment strategy committee and supports larger client families. Ready to Apply? To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.
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