Special Officer

Company

A1 is building a proactive AI smart assistant for everyday users to bring intelligence to conversations, errands, organising and workflows.

Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. The system must handle multi-step reasoning, interact with external tools, and remain reliable despite non-deterministic model behavior.

Role

The Special Officer is a foundational, execution-focused role supporting A1’s market entry and local setup.

You will work closely with the CEO and early leadership team to drive the day-to-day execution required to establish A1’s presence. This includes office setup, cross-functional coordination, early hiring support, and ensuring all launch-related workstreams move forward effectively.

This is a highly hands-on role with broad scope. It is well suited for someone who is comfortable operating in ambiguity, enjoys building from 0 to 1, and takes strong ownership of execution.

This is not a purely administrative role – beyond coordination and logistics, you will also help build local networks, engage recruiters and partners, support early hiring, and drive key operational initiatives during the launch phase.

What You Will Be Doing

• Support the CEO directly on local launch priorities, including scheduling, preparation, follow-ups, and execution of key initiatives

• Assist in setting up the local office from scratch, including vendor coordination, basic operational setup, documentation, and local administrative processes

• Build and manage relationships with recruitment agencies, hiring partners, and service providers to support early-stage hiring

• Coordinate early hiring processes and interview logistics, working closely with internal TA teams and external recruiters

• Act as a central coordination point across HR, Finance, Operations, and Product teams to ensure local-related workstreams stay on track

• Prepare materials, summaries, and briefing notes for meetings, hiring discussions, partnerships, and business setup

• Handle ad-hoc tasks and urgent execution needs with speed, flexibility, and strong judgment

What You Will Need

• Experience in operations, executive support, startup operations, office administration, or business coordination

• Strong organisational skills with the ability to manage multiple priorities in a fast-moving, unstructured environment

• Comfortable working closely with senior leadership and handling sensitive or confidential information

• Strong communication skills, with confidence engaging external stakeholders (e.g. recruiters, vendors, partners)

• Hands-on, proactive mindset — able to figure things out independently without a defined playbook

• Willingness to take on both operational and business-facing responsibilities as needed

• Familiarity with the local business environment (e.g. vendors, hiring landscape, basic admin processes) is a plus

(Background is flexible. We care most about execution ability, adaptability, and ownership.)

How We Work

The best products today in the world were built by small, world class teams. We are a high talent density and hands-on team. We make decisions collectively, move at rapid speed, striking a balance between shipping high quality work and learning. Joining our team requires the ability to bring structure, exercise judgment, and execute independently. Our goal is to put in hands of our users a truly magical product

Interview Process

If there is a potential fit, we will arrange 3–4 rounds of interviews.

Interviews may be conducted via online meetings or onsite, depending on location.

We value efficiency and direct communication, and aim to provide timely feedback and decisions.

Successful candidates will have the opportunity to join a team building AI products with real-world impact at global scale.

Originally posted on Himalayas