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Be ready to walk through large medical or pharma congresses you owned: budgets, timelines, agency management, and how you handled compliance/adverse-event boundaries. Prepare examples of cross-functional work with Medical Affairs, legal, and commercial stakeholders.
Strong fit if you have senior event or congress planning experience in biopharma or regulated healthcare meetings and prefer on-site Bay Area work supporting Medical Affairs programming.
As Senior Event Planner for Medical Affairs Congresses at Gilead, expect end-to-end congress planning: medical meeting calendars, venue and vendor coordination, speaker logistics, compliance with medical-affairs rules, and on-site execution for scientific and HCP-facing events.
No. The listing is for Belmont / San Mateo County with remote flagged as on-site.
Planning and running scientific and medical congresses—logistics, vendors, speakers, and compliance-sensitive execution for Medical Affairs.
Gilead Sciences (gilead.com), founded 1990; public news is mainly financial. No salary, ratings, or cert requirements appear in the provided data.
Website: gilead.com
Public cache only — not an employee review.
Gilead Sciences, Inc. is seeking a Senior Event Planner, Medical Affairs Congresses to join our team in Belmont, San Mateo County. This is a full-time position where you'll lead the strategic planning and execution of major medical conferences and educational congresses that advance our mission to develop transformative therapies for patients worldwide. About the Role As a Senior Event Planner focused on medical affairs congresses, you'll be responsible for managing end-to-end event strategy and execution for high-impact scientific and medical conferences. This role combines project management expertise with a deep understanding of healthcare industry requirements, regulatory considerations, and clinical education. You'll work cross-functionally with internal stakeholders, external event vendors, healthcare professionals, and industry partners to deliver world-class congress experiences that strengthen Gilead's presence in the medical community. What You'll Do Lead comprehensive congress planning including budget development, vendor selection, site negotiations, and timeline management Coordinate with medical affairs, marketing, and clinical teams to align congress objectives with company strategy and therapeutic area goals Manage speaker recruitment, scientific program development, and educational content delivery for medical congresses Oversee logistics including registration systems, attendee communications, on-site operations, and post-event analytics Ensure compliance with healthcare industry regulations and sponsorship guidelines throughout all congress activities Build and maintain relationships with external event partners, venue management, and medical conference organizers Monitor event budgets, manage expenses, and deliver ROI reporting to senior leadership What We're Looking For 5+ years of event planning experience, with demonstrated success managing large-scale medical or scientific conferences Strong knowledge of healthcare industry requirements, FDA guidelines, and sponsorship compliance Excellent project management and organizational skills with attention to detail Ability to manage multiple complex events simultaneously while meeting tight deadlines Strong communication and interpersonal skills for working across diverse internal and external teams Proficiency with event management software, registration platforms, and standard business applications Bachelor's degree in business, communications, event management, or related field About Gilead Sciences, Inc. For more than 35 years, Gilead Sciences, Inc. has pioneered the development of therapies for serious diseases including HIV, viral hepatitis, COVID-19, and cancer. Our commitment to improving lives globally drives everything we do,…
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