Personal Assistant & Executive Secretary

We are seeking a highly organized and experienced Personal Assistant & Executive Secretary to provide administrative support to our expatriate user. The successful candidate will be responsible for managing the expatriate’s schedule, making travel arrangements, coordinating meetings and events, and providing general administrative support.

Key Responsibilities:

• Manage the expatriate’s schedule, including arranging meetings and appointments, and making sure all necessary materials are available.
• Make travel arrangements for the expatriate, including booking flights, hotels, and ground transportation.
• Organize and coordinate meetings and events, both on and off-site.
• Prepare reports, presentations, and other documents as needed.
• Assist with special projects as assigned.
• Screen and direct phone calls and emails as appropriate.
• Manage expenses and reimbursements for the expatriate.
• Maintain confidential records and files.
• Perform other administrative duties as assigned.

Requirements:

• Bachelor’s degree in any related field.
• At least 3 years of experience as an Personal Assistant & Executive Secretary.
• Fluent in English Language, both oral and written.
• Experience working with expatriates or in an international environment preferred.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Strong problem-solving skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Ability to maintain confidentiality and exercise discretion.
• Ability to work independently and as part of a team.
• Willingness to work flexible hours as needed.

Originally posted on Himalayas