RiceBowl
About Vanice Advisory
Vanice Advisory is a modern, tech-driven corporate services firm that helps businesses, entrepreneurs, and investors establish and grow their presence in Singapore. We provide company incorporation, corporate secretarial services, M&A advisory, EP/PR applications, business investment solutions, grants, loans, and financing advisory all powered by smart automation and AI to simplify compliance and governance.
Our mission is to empower businesses with seamless, hassle-free corporate solutions, allowing them to focus on growth while we handle the complexities of regulatory compliance. Whether it’s a startup looking to set up in Singapore, an SME navigating government grants and financing, or an international investor seeking business opportunities, Vanice Advisory is the trusted partner they need.
At Vanice, we believe in innovation, collaboration, and putting our clients first and are building a team of passionate professionals who share our vision.
About the Role:
We are looking for a detail-oriented and reliable Administrative Assistant to support our team with internal task coordination, client compliance tracking, and general administrative duties. This role is essential in helping us meet internal deadlines and maintain smooth day-to-day operations.
Key Responsibilities:
1. Deadline & Task Management
– Track and monitor internal team submission deadlines (e.g. applications, claims, and project deliverables).
– Maintain a central calendar of client filing deadlines (e.g. corporate secretarial, tax, and compliance timelines)
– Send timely reminders to relevant team members to ensure all tasks are completed within SLA.
2. Administrative Support
– Manage general administrative tasks such as document filing, data entry, and procurement of office supplies.
– Provide assistance on HR-related matters as needed.
– Prepare basic reports and summaries for internal and management review.
3. Client Coordination
– Monitor client compliance requirements and filing deadlines, ensuring timely reminders and follow-ups are issued.
– Keep client records and information updated in internal systems.
– Liaise with clients for administrative concerns and queries when necessary.
Qualifications:
- Proven experience in an administrative or coordination role
- Strong organizational and time management skills
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office and Google Workspace
- Ability to handle multiple priorities and deadlines
Why Join Vanice Advisory?
- Exposure to a wide range of industries and clients (local & international).
- Opportunity to grow with a dynamic, tech-driven firm.
- Supportive team culture with learning and development opportunities.
- Performance-based incentives and clear career progression.
Originally posted on Himalayas
To apply for this job please visit himalayas.app.
About this role & career path
Working in Malaysia
Malaysia is a country in Southeast Asia. A federal constitutional monarchy, it consists of 13 states and three federal territories, separated by the South China Sea into two regions: Peninsular Malaysia on Mainland Southeast Asia and East Malaysia on the island of Borneo. Peninsular Malaysia shares land and maritime borders with Thailand, as well as maritime borders with Singapore, Vietnam, and Indonesia; East Malaysia shares land borders with Brunei and Indonesia, and maritime borders with the Philippines and Vietnam. Kuala Lumpur is the country's national capital, largest city, and the seat
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