Executive Assistant

This is a remote position.

This is a high-impact support role responsible for managing administrative, operational, and executive priorities to ensure leaders can focus on strategic initiatives and business growth. This is not an entry-level position.

The role works closely with executives and cross-functional teams to streamline workflows, improve efficiency, and maintain smooth day-to-day operations.

Key Responsibilities

• Manage executive calendars, scheduling, and meeting coordination across multiple stakeholders and time zones

• Support inbox management, email correspondence, and communication on behalf of leadership

• Coordinate travel arrangements, itineraries, and logistics as needed

• Prepare reports, presentations, meeting agendas, and supporting documentation

• Track tasks, deadlines, and follow-up items to ensure timely completion

• Maintain organized records, files, and documentation systems

• Assist with project coordination and operational initiatives across teams

• Conduct research and gather information to support business decisions

• Coordinate with internal teams, clients, vendors, and external partners

• Identify opportunities to improve processes and enhance operational efficiency

• Handle sensitive and confidential information with discretion and professionalism

Expectations

• Minimum 3–5 years of experience supporting executives, business leaders, or senior stakeholders

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment

• Excellent written and verbal communication skills in English

• Proven experience managing calendars, scheduling, and executive communications

• Proficiency in productivity and collaboration tools such as Google Workspace, Microsoft Office, and project management platforms

• Ability to work independently while exercising sound judgment and problem-solving skills

• Strong attention to detail and commitment to accuracy

• Comfortable handling confidential information with professionalism and discretion

• Proactive, resourceful, and capable of anticipating needs before they arise

• Adaptable to changing priorities and business requirements

Work Schedule: Monday – Friday, 9:00 am to 6:00 pm CST (1 hour paid lunch)

Benefits:

• Company-paid comprehensive HMO for you and a dependent – not just an allowance! Plus, the option to add dependents.

• Company-paid life insurance with ₱100,000 and AD&D coverage

• At least 7 days annual paid time off

• Client specific bonuses and incentives will be given 100%

• Guaranteed pay on time, every time (3% higher exchange rates than most payment systems – we take care of transaction fees so you don’t have to!

Requirements

To succeed in this role, you’ll need the right tools. Please ensure you meet therequired system specifications.

Originally posted on Himalayas