Executive Administrative Assistant

How to use this kit

Ground every answer in facts on this page and the original listing. We never invent Glassdoor-style reviews or salaries that are not in our data.

Interview prep

• How you manage competing executive calendars and travel under tight deadlines
• Examples of preparing accurate reports, memos, or financial documents
• How you handle confidential calls, correspondence, and office coordination

Fit summary

Strong match if you excel at schedule/travel support, polished document prep, and coordinating office services for senior leaders in a public-authority setting.

Day in the role

As Executive Administrative Assistant at Port of Corpus Christi Authority, you would keep executives’ calendars current, book travel, and draft invoices, reports, memos, and letters. You coordinate office services—records, departmental finances, budget prep, and personnel logistics—and route calls and routine correspondence so leadership stays focused on port operations.

Skills to emphasize

• Alison — Administrative Support — free to learn
• Microsoft Learn — Office/Microsoft 365 training — free to learn

FAQ from this listing

Is this role remote?

No—the listing is on-site in Corpus Christi, Nueces County (remote = 0).

What core tasks define the job?

Per O*NET for this occupation: executive scheduling, travel, document prep, office coordination, phones, and routine correspondence.

Where can I build admin skills cheaply?

Alison Administrative Support and Microsoft Learn Office/Microsoft 365 training are both free to learn.

Occupation tasks (O*NET)

Public-domain labor data — prepare examples for 2–3 of these.

• Manage and maintain executives' schedules.
• Make travel arrangements for executives.
• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Greet visitors and determine whether they should be given access to specific individuals.

O*NET source

Role overview (listing rewrite)

Executive Administrative Assistant at Port of Corpus Christi Authority in Corpus Christi, Nueces County Position Summary The Port of Corpus Christi Authority is seeking a dedicated and experienced Executive Administrative Assistant to join our team. This full-time position offers a competitive salary range of $59,092.80 - $75,064.08 annually, with the potential for growth within the organization. Day-to-Day Responsibilities Provide high-level administrative support to senior executives and management teams Coordinate and schedule meetings, appointments, and travel arrangements Prepare and maintain detailed records and reports Handle confidential information with discretion and professionalism Manage correspondence, emails, and phone calls for the executive team Assist in the planning and coordination of special events and projects Maintain a well-organized and efficient office environment What You Bring Minimum of 5 years of administrative experience, preferably within a professional or corporate setting Strong organizational skills with the ability to prioritize multiple tasks effectively Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Experience with calendar management systems and email clients Affinity for detail-oriented work and a commitment to accuracy Ability to handle confidential information with discretion Why Join Port of Corpus Christi Authority Joining the Port of Corpus Christi Authority means becoming part of a dynamic organization committed to fostering economic growth, enhancing community well-being, and promoting environmental stewardship. Our team is driven by innovation and collaboration, offering opportunities for professional development and personal growth. Ready to Apply? To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there. Opening Date: 07/14/2026; Closing Date: 7/28/2026 at 11:59 PM Central.

Full job on Get A Job.AI

Questions to ask them

• What does success look like in the first 90 days for this role?
• How is the team structured, and who would I work with most?
• What tools and systems does this role use daily?
• Is the work primarily based in Corpus Christi, Nueces County, hybrid, or fully remote?