Event Coordinator

About the Role:

We are seeking a highly organized and detail-oriented Event Coordinator to join our team. In this role, you will be responsible for managing and coordinating various aspects of client events, ensuring seamless execution and high-quality deliverables. The ideal candidate is proactive, tech-savvy, and has excellent communication skills. You will work closely with internal teams and clients to ensure all event-related tasks are completed efficiently and to the highest standards.

This is a 100% Remote work

Night Shift- EST

$6/hr

Full time

Key Responsibilities:

Daily Tasks:

1. Account Management:
• Log in to and manage multiple accounts, including Slack, Asana, Gmail, and Google Drive.
• Monitor and respond to emails across 15+ client inboxes within 24 hours (preferably within 3 hours).
2. Event Coordination:
• Prepare and send daily outgoing emails, including registration updates and event reminders.
• Update client event campaigns with event details, client SOP information, and upcoming meeting notes.
• Review events happening 30, 60, and 90 days out, as well as active and pending events.
• Complete event masters for all assigned clients’ upcoming events.
3. Quality Control:
• Review all client event websites, microsites, forms, and mobile views for accuracy.
• Ensure event details match the event master, including company name, event name, dates, times, location, and branding.
• Verify spelling, grammar, and links on all deliverables.
• Test registration forms, ensuring required fields (name, email, company, phone number) are included.
4. Team Collaboration:
• Coordinate with project managers, sales teams, and HR to ensure smooth event execution.
• Attend client meetings, take detailed minutes, and follow up on action items.
• Assign tasks in Asana and ensure all tasks are completed on time.
5. File Organization:
• Organize Google Drive files for each client and event, applying naming standards consistently.
• Save and link invitation files (PDF and PNG) in the event master.

Qualifications:

• Experience: 2+ years of experience in event coordination, project management, or a similar role.
• Skills:
• Proficiency in Slack, Asana, Gmail, Google Drive, Wix, Canva, Zoom, and Slicktext is a plus.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Attention to detail and accuracy in managing multiple tasks.
• Ability to work independently and proactively in a remote environment.
• Attributes:
• Proactive problem-solver with a “can-do” attitude.
• Comfortable working in a fast-paced, dynamic environment.
• Reliable and tech-savvy, with minimal connectivity issues.

Originally posted on Himalayas