Administratrive Assistant I 12 Months

Suffolk Public Schools is hiring a full-time Administrative Assistant I (12 Months) in Suffolk, Suffolk City, to lead the coordination of the district's facility-use operations with precision and professionalism.

About the Role

As an Administrative Assistant I supporting supervisors, coordinators, and department leadership, you will carry out detailed administrative and technical duties that keep the Suffolk Public Schools Use of Facilities program running smoothly. This on-site position in Suffolk, Suffolk City, blends scheduling, compliance review, and financial documentation, making it ideal for an organized professional who enjoys managing competing requests and serving the school community.

Key Responsibilities

• Process and administer requests to use district facilities from start to finish.
• Build and maintain accurate facility-use calendars and schedules across school sites.
• Review submitted paperwork to confirm it meets district policies and compliance requirements.
• Calculate cost estimates and generate invoices tied to approved facility usage.
• Coordinate related program activities and communicate clearly with requesters and staff.

Qualifications

• Strong administrative and clerical skills with close attention to detail.
• Ability to manage multiple schedules, deadlines, and requests simultaneously.
• Comfort reviewing documentation for accuracy and policy compliance.
• Familiarity with preparing estimates, invoices, and basic financial records.
• Dependable, organized, and able to work effectively with supervisors and department teams.

About Suffolk Public Schools

Suffolk Public Schools serves students and families throughout Suffolk, Suffolk City, and depends on dedicated administrative professionals to support its operations and facilities. Joining the district means contributing directly to a public education community that values service, accountability, and well-run programs.

How to Apply

Ready to take on this 12-month Administrative Assistant I role with Suffolk Public Schools in Suffolk, Suffolk City? View the full listing and submit your application here.