Scientific Safety Alliance
Administrative Assistant & Operations Coordinator
Company: Scientific Safety Alliance
Hours per Week: 35-40
Compensation: $8.50 – $9.25/hour
Location: Remote
Work Hours: 8:30 – 5:00 US EST (Some Flexibility after the first month)
About us
SSA is a fast-growing founder- and employee-owned acquisition platform in the scientific instrument space revolutionizing the scientist’s experience of regulation-mandated services. Our platform primarily provides testing, inspection, and calibration services to pharmaceutical, medical device, and research companies across the United States. We’ve completed 21 acquisitions to date and are currently serving over 13, 000 customers.
We were recently recognized by Inc. Magazine in their 2024 and 2025 list of 5,000 fastest growing privately held companies.
Position
The Administrative & Operations Specialist will be working directly with our Operations Teams to handle administrative tasks and special projects.
This individual will work be working to support our Eastern United States & Corporate Operations with special projects that could involve transferring data files, scheduling technicians, MS Excel projects as well as reviewing and categorizing company acquisition targets via reviewing websites and other lists. This position will have room for advancement for someone who is eager and willing to learn other areas.
Responsibilities (including but not limited to)
- Working on projects with minimal oversight. This includes solving simple and complex problems.
- Review websites, categorizing them based on priority.
- Categorize acquisition targets based on specific BioTech industry. This requires the ability to learn quickly on the different types of Life Sciences companies.
- Document acquisition targets and organize them in Excel spreadsheets.
- Review Technician schedules for efficiency
- Review and digitally organize client files.
- Review videos with specific project instructions.
- Offer ways and ideas to improve current tasks for greater efficiency.
- Maintain pipeline, and create reports
Minimum Qualifications
- Bachelor’s Degree preferred
- Ability to work asynchronously with minimal oversight. This includes solving simple and complex problems.
- Must be fluent in English and communicate with excellent business grammar and etiquette.
- This position requires someone to have a meticulous attention to detail.
- Intermediate knowledge of Microsoft Excel and Word
Salary: $8.25 – $9.25 / hr
Originally posted on Himalayas
To apply for this job please visit himalayas.app.
About this role & career path
Working in Philippines
The Philippines, officially the Republic of the Philippines, is an archipelagic country in Southeast Asia. Located in the western Pacific Ocean, it consists of about 7,641 islands, with a total area of about 300,000 square kilometers, which are broadly categorized in three main geographical divisions from north to south: Luzon, Visayas, and Mindanao. With a population of over 114 million, it is the world's twelfth-most-populous country.
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