Administrative Assistant (Construction)

We are representing a highly respected and growing commercial construction general contractor with a strong presence throughout Southern California. Our client specializes in delivering high-quality ground-up construction projects across a diverse range of commercial sectors, including financial institutions, healthcare facilities, religious organizations, education, and other complex commercial developments.

Requirements

• Provide comprehensive administrative support to project management teams
• Prepare, format, and manage project documentation including reports, correspondence, submittals, proposals and agreements
• Maintain organized electronic and physical filing systems for projects, contracts, and technical records
• Assist with project document control and distribution
• Coordinate scheduling of daily field work activities
• Support proposal preparation efforts, including assembling qualification packages and bid documents
• Process incoming and outgoing correspondence, phone calls, and emails professionally
• Assist with invoicing, expense tracking, and basic accounting or billing support as needed
• Interface with clients, vendors, subcontractors, and internal staff in a professional and courteous manner
• Perform general office management tasks such as ordering supplies, coordinating office needs, and supporting day-to-day operations
• Ensure compliance with company procedures, project requirements, and confidentiality standards

Benefits

• 401k Matching
• Generous Paid Time Off
• Retirement Plan
• Tuition Reimbursement
• Visa Sponsorship
• Four Day Work Week
• Generous Parental Leave

Originally posted on Himalayas