Pavago
Accounts Receivable / Accounts Payable Specialist (AR/AP) – Remote
QuickBooks | NetSuite | SAP | Xero | Bookkeeping
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
We’re hiring for our client, a growing U.S.-based company, seeking an Accounts Receivable / Accounts Payable Specialist (AR/AP) to own the day-to-day flow of money in and out of the business.
This is a high-impact, execution-driven accounting and finance operations role where accuracy, speed, organization, and follow-through are critical.
You will:
- Process invoices and payments
- Manage collections and vendor payments
- Maintain clean, audit-ready financial records
- Support reconciliation and month-end accounting workflows
If you’re detail-oriented, highly organized, and comfortable handling high transaction volumes in fast-paced environments, this role could be a strong fit.
What You’ll Own
Accounts Payable (AP)
- Process 20–50 vendor invoices weekly
- Enter invoices into:
- QuickBooks
- NetSuite
- Xero
- SAP
- Schedule payments via ACH, wire transfers, and checks
- Reconcile vendor statements and resolve discrepancies
- Manage employee reimbursements and credit card reconciliations
Accounts Receivable (AR)
- Generate and send 30–100 customer invoices weekly
- Post incoming payments:
- ACH
- Wire
- Credit card
- Checks
- Maintain AR aging reports and track overdue balances
- Follow up on collections and payment timelines
- Manage deferred and unearned revenue adjustments
Reconciliation & Reporting
- Reconcile AR/AP subledgers with the general ledger
- Match transactions with bank records
- Prepare weekly financial reports including:
- Cash collections
- Disbursements
- Outstanding balances
Compliance & Controls
- Maintain vendor and customer documentation including W-9s and contracts
- Ensure compliance with:
- GAAP
- IFRS
- Maintain audit-ready financial records and documentation
Cross-Functional Collaboration
- Work with procurement teams on vendor setup
- Partner with sales and operations teams to resolve billing issues
- Support accounting teams during month-end close processes
What Makes You a Strong Fit
- You are highly detail-oriented and catch errors others miss
- You are comfortable managing high-volume financial transactions
- You communicate professionally with vendors and customers
- You are organized, structured, and process-driven
- You can balance speed and accuracy effectively
- You take ownership of your work and follow through consistently
Requirements (Must-Have)
- 2+ years of experience in:
- Accounts Receivable
- Accounts Payable
- Bookkeeping
- Accounting support
- Experience with at least one:
- QuickBooks
- NetSuite
- SAP
- Xero
- Intermediate Excel or Google Sheets skills:
- VLOOKUP
- Pivot Tables
- Familiarity with:
- Invoicing workflows
- Payment processing
- Reconciliations
- AR/AP operations
Nice to Have
- Multi-currency AR/AP experience
- Experience with:
- Bill.com
- Tipalti
- Background in:
- SaaS
- Real estate
- Professional services
- ERP migration or accounting automation experience
What a Typical Day Looks Like
- Process vendor invoices and customer payments
- Send invoices and follow up on overdue balances
- Reconcile transactions and resolve discrepancies
- Coordinate with internal teams on billing and vendor issues
- Update reports and maintain accurate financial records
In short: you ensure every dollar moving in and out of the business is tracked, accurate, and processed on time.
Key Metrics (KPIs)
- Invoice accuracy with less than 1% error rate
- On-time AP payments (Net 30/45/60)
- AR collections within target DSO
- Timely reconciliations for month-end close
- 100% audit-ready documentation
Why This Role Stands Out
- High ownership over financial operations
- Structured workflows and clear processes
- Opportunity to grow into:
- Senior Accounting
- Finance Operations
- Exposure to modern accounting systems and ERP tools
Interview Process
- Initial Phone Screen
- Recruiter Interview
- Practical Task (Reconciliation / AR Aging Scenario)
- Client Interview
- Offer & Background Verification
Apply Now
If you thrive in structured, detail-heavy roles and take pride in maintaining clean, accurate financial records, this is a strong opportunity to step into a high-responsibility AR/AP role.
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Originally posted on Himalayas
To apply for this job please visit himalayas.app.
Working in South Africa
South Africa, officially the Republic of South Africa (RSA), is the southernmost country in Africa. Its nine provinces are bounded to the south by 2,798 kilometres of coastline that stretches along the South Atlantic and Indian Ocean; to the north by the neighbouring countries of Namibia, Botswana, and Zimbabwe; to the east and northeast by Mozambique and Eswatini; and it encloses Lesotho. Covering an area of 1,221,037 square kilometres, the country has a population of over 63 million people, making it the sixth-most populated country in Africa. Pretoria is the administrative capital, while Ca
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