Accounts Payable Analyst (Contractual)

Job Summary:

We are seeking an Accounts Payable Analyst who will manage mainly the invoice processing, assist with travel & expense, and internal and external inquiries. This role will be responsible for processing all invoices, assisting in payments, reconciling accounts, supporting the Finance team in maintaining accurate & timely financial records. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Detailed duties & Responsibilities:

• Review and process global invoices in Coupa (mix of US and non-US experience preferred)

• Respond to employee and vendor inquiries and maintain positive relationships.

• Process vendor invoices and payment requests, verifying accuracy, approvals, and account coding.

• Partner with Procurement Ops in ensuring vendor records, including W-9s and payment terms are accurate and updated.

• Reconcile Vendor and Corporate card statements, and resolving discrepancies.

• Review and approve expense reports, ensuring compliance to policies.

• Assist with quarterly audit of expense reports identified in “high risk” reporting

• Assist with month-end closing procedures

• Triage vendor and expense tickets, and assign to the appropriate team members for resolution.

• Send approval reminders on a weekly basis to ensure timely approval and payment of invoices.

• Reconcile (Coupa Pay) virtual credit card transactions and ensure accuracy and completeness of receipts and details.

• Ensure adherence to KPIs and SLAs.

• Support weekly global pay run by assisting with payment escalations and ensuring urgent invoices are approved and ready for timely payment (obtain banking/documentation, etc.)

• Assist with ad hoc requests, projects, reports and data pulls

Other skills & Requirements:

• 3-6 years of experience in finance operations, specifically with Accounts Payable, in a fast-paced environment.

• Excellent organizational skills and attention to detail.

• Strong customer service mindset

• Resourceful and excellent problem solving skills (e.g. if process is not defined/documented)

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Strong communication and interpersonal skills.

• Basic understanding of GL accounts

• Familiarity with the different types of taxes and rates (e.g., GST, VAT, withholding, US sales tax).

• Effective oral and written communication skills, especially when dealing with vendors.

• Proficiency with Coupa required, Zip, Zendesk, Netsuite and G Suite preferred.

Originally posted on Himalayas