Executive Assistant 1, Graduate Programs

The University of San Diego is seeking a detail-oriented Executive Assistant 1, Graduate Programs to provide high-level administrative support within the Office of Financial Aid in San Diego, California. This full-time staff position is ideal for an organized professional who thrives in a mission-driven higher education environment.

About the Role

As an Executive Assistant 1, Graduate Programs at the University of San Diego, you will support the daily operations of the Office of Financial Aid, which administers Federal, State, and institutional aid programs for graduate students. The role blends executive support, departmental coordination, and student-facing service in a fast-paced, on-site setting.

Key Responsibilities

• Deliver administrative and executive support to leadership and staff within the Office of Financial Aid.
• Assist with the coordination and processing of financial aid for graduate programs, including Federal, State, and institutional awards.
• Manage scheduling, correspondence, document preparation, and records with accuracy and discretion.
• Serve as a point of contact for students, faculty, and university departments regarding graduate financial aid matters.
• Maintain confidential files and ensure compliance with university and regulatory guidelines.

Qualifications

• Demonstrated experience in administrative or executive assistant work, preferably in higher education or a financial aid setting.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication, plus a commitment to confidentiality and customer service.
• Proficiency with office software, recordkeeping, and standard administrative systems.
• Ability to work on-site in San Diego, San Diego County, in a full-time regular staff capacity.

About University of San Diego

The University of San Diego is a nationally recognized institution dedicated to academic excellence and student success. Its Office of Financial Aid plays a central role in helping students access the funding they need to pursue their educational goals across undergraduate and graduate programs.

How to Apply

If you are ready to join the University of San Diego as an Executive Assistant 1, Graduate Programs in San Diego, please submit your application through the official listing. View the full job posting and apply here.